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Agenda Item - 2024-12-03 - Number 05.1 - Resolution 24-50, IGA with Clackamas County for Grant Funding 5.1 E o COUNCIL REPORT V -w 0 GREGO� Subject: Resolution 24-50, Clackamas County City-Led Homelessness Initiatives Funding Grant Award & Contract Meeting Date: December 3, 2024 Staff Member: Sid Sin, Redevelopment Manager Report Date: November 22, 2024 Department: City Manager's Office Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution , ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Adopt Resolution 24-50, authorizing the City Manager to accept and sign Clackamas County City-Led Homelessness Initiatives Funding Grant Intergovernmental Agreement and to sign an agreement with Hunger Fighters Oregon to reimburse them with grant funds for operational expenses. Recommended Language for Motion: Move to adopt Resolution 24-50. Project/ Issue Relates To: N/A Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable ISSUE BEFORE COUNCIL Should the Council accept a Clackamas County City-Led Homelessness Initiatives Grant to fund a Behavioral Health Case Manager position in the Police Department and direct funds to Hunger Fighters Oregon for approved operational expenses. BACKGROUND In December 2023, Clackamas County's Department of Health, Housing, and Human Services released a Notice of Funding Opportunity for city-led homelessness initiatives. The Grant funding was an allocation from the County's portion of the Metro Support Housing Services bond dollars. The goal was to provide funding for one-time and limited-term pilot projects/programs led by cities to address housing insecurity and homelessness within the individual communities. Initiatives were to have a clearly articulated connection to the Respect cv el'erce. Trust. Se-iv 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 recovery-oriented needs of low and extremely-low income households experiencing housing instability or homelessness. These could entail projects and programs related to employment support, mental health services, outreach services, food support services, and more. DISCUSSION To support the City's continued efforts to connect vulnerable, at-risk community members with resources, the City applied and was awarded $840,000 in grant funding for two programs: 1. Behavioral Health Case Manager $465,000 total-$145,000 per year for three years for salary and benefits, including$10,000 per year for three years for emergency assistance funds Create a Behavioral Health Case Manager in the Lake Oswego Police Department to work within Lake Oswego and West Linn. The case manager will work directly with the City's current Behavioral Health Specialist to assess the needs of the person(s) and where appropriate, arrange, coordinate, and advocate for delivery and access to a range of programs and services designed to meet the individual's needs. This will be done by facilitating timely access to the necessary supports, thus reducing the risk of homelessness and/or helping them achieve housing stability. This position will assist in critical time intervention and help to identify the case by case need for crisis intervention related to problematic transitions, or for support systems around chronic conditions. 2. Social Service Funds directed to Hunger Fighters Oregon $375,000 total-$125,000 per year for three years for operations and outreach Provide direct funding to Hunger Fighters Oregon (HFO) to meet the increasing community demand for their services. By using awarded funds for operational costs (food, staff, rent, and utilities), HFO will be able to direct energy and resources away from fundraising and in-kind food collections and focus on outreach activities that will help create systematic change. This includes expanding its reach by working with other community partners, such as local churches, school, and community groups, to create satellite and pop up pantries in order to be more accessible to the larger community and those in need. The awarded grant will be received by the City of Lake Oswego to reimburse HFO for their fixed operational expenses. The City will enter into an agreement with HFO for reimbursement of these expenses and HFO will provide the City with periodic updates on metrics to monitor the efficacy of their efforts. FISCAL IMPACT Approval of the intergovernmental agreement will enable the City to receive $840,000 to fund the Behavioral Health Case Manager role and for operational expenses for Hunger Fighters Oregon. Upon City of Lake Oswego's and Clackamas County's full approval, the City will provide invoices supporting the approved work and programs for reimbursement of the full grant amount over the next three years. ATTACHMENTS 1. Resolution 24-50, with Exhibits A and B 2. Grant Award Letter Respect. Excellence. Trust. Service N 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 24-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING THE CITY MANAGER TO ACCEPT AND SIGN THE INTERGOVERNMENTAL AGREEMENT WITH CLACKAMAS COUNTY FOR THE CLACKAMAS COUNTY CITY-LED HOMELESSNESS INITIATIVES FUNDING GRANT AND TO SIGN AN AGREEMENT WITH HUNGER FIGHTERS OREGON TO REIMBURSE THEM WITH GRANT FUNDS FOR OPERATION EXPENSES. WHEREAS, In December 2023, Clackamas County's Department of Health, Housing, and Human Services released a Notice of Funding Opportunity for city-led homelessness initiatives; and WHEREAS,the goal was to provide funding for one-time and limited-term pilot projects/programs led by cities to address housing insecurity and homelessness within the individual communities; and WHEREAS, on April 3, 2024, the Clackamas County Board of Commissioners approved funding the City's request for a Behavioral Health Case Manager role in the Police Department and for operational expenses for Hunger Fighters Oregon; and WHEREAS, ORS 190.010 confers authority upon local governments to enter into agreements for the performance of any and all functions and activities that a party to the agreement, its officers or agencies have authority to perform; and NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The City Manager is authorized sign the Intergovernmental Agreement with Clackamas County for the Clackamas County City-Led Homelessness Initiatives Funding Grant, in substantially the form attached as Exhibit A. Section 2. The City Manager is authorized sign the Agreement with Hunger Fighter Oregon to reimburse them with grant funds for operational expenses, in substantially the form attached as Exhibit B. Section 3. Effective Date. This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 3' day of December, 2024. AYES: NOES: ABSTAIN: EXCUSED: RESOLUTION 24-50 Page 1 of 2 Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney RESOLUTION 24-50 Page 2 of 2 EXHIBIT A INTERGOVERNMENTAL AGREEMENT BETWEEN CLACKAMAS COUNTY AND CITY OF LAKE OSWEGO #11863 THIS AGREEMENT (this "Agreement") is entered into and between Clackamas County ("County"), a political subdivision of the State of Oregon, and the City of Lake Oswego ("Agency"), a unit of local government, collectively referred to as the "Parties" and each a"Party." RECITALS Oregon Revised Statutes Chapter 190.010 confers authority upon local governments to enter into agreements for the performance of any and all functions and activities that a party to the agreement, its officers or agencies have authority to perform. A. In working to improve coordination and collaboration, increase geographical distribution of services, and support local leaders in tailoring approaches to addressing housing insecurity and homelessness that best suit their communities, Clackamas County released a Notice of Funding Opportunity for city-led homelessness initiatives. B. The funding opportunity is to spur creativity and innovation at the city level, empowering local leaders to supplement the often highly effective but under resourced local efforts to meet the needs of very low-income households. C. Proposed city-led initiatives were to have a clearly articulated connection to the needs of low- and extremely low income households experiencing housing instability or homelessness and support Clackamas County's recovery-oriented system of care. D. Clackamas County received more than $30 million in requests submitted by eleven cities in dozens of distinct proposals. E. Proposals were reviewed for: a. Clear alignment with County goals and priorities for its recovery-oriented homeless services system of care. b. Being additive to the system, consistent with the requirement that Supportive Housing Services investments supplement, not supplant, existing investments. c. Leveraging connection points to broader recovery-oriented system of care. d. Having a duration not longer than three years, recognizing that the Notice of Funding Opportunity was for one-time and limited-term investments. F. On April 3, 2024, the Clackamas County Board of Commissioners approved of staff funding recommendations for proposals submitted in response to the Notice of Funding Opportunity for city-led homeless services initiatives. In consideration of the mutual promises set forth below and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: TERMS 1. Term. This Agreement shall be effective upon execution, and shall expire on June 30, 2027, unless otherwise extended by agreement of the Parties. Agency may seek reimbursement for IGA 11863 -City of Lake Oswego—Exhibit A Page 1 eligible expenses under this Agreement during the period between July 1, 2024, and June 30, 2027, subject to the additional terms and conditions set forth in this Agreement. 2. Scope of Work. Agency agrees to provide the services further described in Exhibit A (the "Program"), attached hereto and incorporated by this reference herein. The Program will be provided solely within Metro jurisdictional boundaries. 3. Funding. The maximum amount County may pay Agency is Eight Hundred Forty Thousand dollars ($840,000.00) (the "Funds"). Funds will be distributed on a reimbursement basis in accordance with the budget set forth in Exhibit A. Agency shall use the funds awarded under this Agreement solely for reimbursement of eligible expenses incurred in performing the Program, as further set forth in Exhibit A. Budget line items within categories may be changed with written agreement by both parties. County may approve, in writing, adjustments to budget line-item amounts provided the maximum Agreement amount is not exceeded. 4. Payment. Unless otherwise specified, the Agency shall submit monthly requests for reimbursement, on a form provided by County. A request for reimbursement must include a description of work performed with particularity, by whom it was performed, and shall itemize and explain all expenses for which reimbursement is claimed. Payments shall be made to Agency following the County's review and approval of the requests for reimbursement submitted by Agency. Agency shall not submit requests for reimbursement for, and the County will not pay, any amount in excess of the maximum compensation amount set forth above. Agency's failure to provide County information reasonably necessary for County to review a request for reimbursement for compliance with this Agreement may result in the County withholding payment, requiring Agency provide additional information, or treating this Agreement in default and pursuing any and all rights and remedies available to the County at law, in equity, or under this Agreement. Invoices shall reference the above Contract Number and be submitted to: HCDD- AP@Clackamas.us 5. Representations and Warranties. A. Agency Representations and Warranties: Agency represents and warrants to County that Agency has the power and authority to enter into and perform this Agreement, and this Agreement, when executed and delivered, shall be a valid and binding obligation of Agency enforceable in accordance with its terms. B. County Representations and Warranties: County represents and warrants to Agency that County has the power and authority to enter into and perform this Agreement, and this Agreement, when executed and delivered, shall be a valid and binding obligation of County enforceable in accordance with its terms. C. The warranties set forth in this section are in addition to, and not in lieu of, any other warranties provided. 6. Termination. A. Either the County or the Agency may terminate this Agreement for convenience at any time upon ninety (90) days written notice to the other party. In the event a Party terminates this Agreement under this Section 6, Agency shall immediately return all unspent funds to the County. IGA 11863 -City of Lake Oswego—Exhibit A Page 2 B. The parties acknowledge that Agency may, in its reasonable administrative discretion, need to terminate only one of the programs set forth in Exhibit A. In the event Agency intends to terminate only one program described in Exhibit A, Agency will provide County 90 days' notice of its intent to partially terminate, and the parties will negotiate, in good faith, a written amendment reflecting the removal of the program. If the parties are unable to reach an agreement to amend the Agreement, either Party may immediately terminate the Agreement in its entirety. C. Either the County or the Agency may terminate this Agreement in the event of a default of the Agreement by the other, as defined below. Prior to such termination however, the Party seeking the termination shall give the other Party written notice of the breach and of the Party's intent to terminate. If the breaching Party has not entirely cured the breach within thirty (30) days of deemed or actual receipt of the notice, then the Party giving notice may terminate the Agreement at any time thereafter by giving written notice of termination stating the effective date of the termination. If the default is of such a nature that it cannot be completely remedied within such thirty(30) day period, this provision shall be complied with if the breaching Party begins correction of the default within the thirty(30) day period and thereafter proceeds with reasonable diligence and in good faith to effect the remedy as soon as practicable. The Party giving notice shall not be required to give more than one (1) notice for a similar default in any twelve (12)month period. Upon termination for Agency's breach, County shall have all remedies available to it at law, in equity, or under this Agreement including, but not limited to, requiring Agency to return all unspent funds and to repay County for any funds used by Agency in violation of this Agreement. D. The County or the Agency shall not be deemed to have waived any breach of this Agreement by the other Party except by an express waiver in writing. An express written waiver as to one breach shall not be deemed a waiver of any other breach not expressly identified, even though the other breach is of the same nature as that waived. E. The County or the agency may terminate this Agreement in the event the party fails to receive expenditure authority sufficient to allow the party, in the exercise of its reasonable administrative discretion, to continue to perform under this Agreement, or if federal or state laws, regulations or guidelines are modified or interpreted in such a way that performance by party is prohibited. F. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 7. Default. A. Agency's Default.Agency will be in default under this Agreement upon the occurrence of the following: i. Agency fails to use the Funds for eligible purposes described in Exhibit A; ii. Any representation, warranty or statement made by Agency in this Agreement or in any documents or reports relied upon by County to measure the Program, the expenditure of the Funds, or the performance by Agency is untrue in any material respect when made; iii. After thirty (30) days' written notice with an opportunity to cure, Agency fails to comply with any term or condition set forth in this Agreement; iv. A petition, proceeding, or case is filed by or against Agency under federal or state bankruptcy, insolvency, receivership, or other law. IGA 11863 -City of Lake Oswego—Exhibit A Page 3 B. County's Default. County will be in default under this Agreement if, after thirty (30) days' notice and opportunity to cure, County fails to perform a material obligation under this Agreement provided, however, that failure to disburse Funds due to non-default termination, including lack of appropriation, shall not constitute a default of County. 8. Remedies. A. County's Remedies. In the event of Agency's default, County may, at is option,pursue any or all remedies available to it under this Agreement, at law, or in equity including, but not limited to: (1) withholding Agency additional Funds until compliance is met; (2)reclaiming Funds in the case of omissions or misrepresentations in financial or programmatic reporting; (3) requiring repayment of any Funds used by Agency in violation of this Agreement; (4) termination of this Agreement; (5) declaring Agency ineligible for receipt of future awards from County; (6) initiation of an action or proceeding for damages, declaratory, or injunctive relief. B. Agency's Remedies: In the event County is in default, and whether or not Agency elects to terminate this Agreement, Agency's sole remedy for County's default, subject to the limits of applicable law or in this Agreement, is reimbursement for eligible costs incurred in accordance with this Agreement, less any claims County may have against Agency. In no event will County be liable to Agency for expenses related to termination of this Agreement or for any indirect, incidental, consequential or special damages. 9. Indemnification. A. Indemnification and Defense of County. Agency shall be responsible for all damage to property, injury to persons, and loss, expense, inconvenience, and delay which may be caused by, or result from, the conduct of Work, or from any act, omission, or neglect of Agency, its subcontractors, agents, or employees. The Agency agrees to indemnify, hold harmless and defend Clackamas County, and their officers, elected officials, agents and employees from and against all claims and actions, and all expenses incidental to the investigation and defense thereof, arising out of or based upon damage or injuries to persons or property caused by the errors, omissions, fault or negligence of the Agency or the Agency's employees, subcontractors, or agents. However, neither Agency nor any attorney engaged by Agency shall defend the claim in the name of County or any department of County, nor purport to act as legal representative of County or any of its departments, without first receiving from the Clackamas County Counsel's Office authority to act as legal counsel for County, nor shall Agency settle any claim on behalf of County without the approval of the Clackamas County Counsel's Office. County may, at its election and expense, assume its own defense and settlement. B. Indemnification and Defense of Metro. The Agency agrees to indemnify, defend, save and hold harmless Metro Regional Government("Metro"), and its officers, elected officials, agents and employees from and against all claims, actions, losses, liabilities, including reasonable attorney and accounting fees, and all expenses incidental to the investigation and defense thereof, arising out of or based upon Agency's acts or omissions in performing under this Agreement. However, neither Agency's nor any attorney engaged by Agency IGA 11863 -City of Lake Oswego—Exhibit A Page 4 shall defend the claim in the name of Metro, nor purport to act as legal representative of Metro, without first receiving from the Metro attorney's office authority to act as legal counsel for Metro, nor shall Agency settle any claim on behalf of Metro without the approval of the Metro attorney's office. Metro may, at its election and expense, assume its own defense and settlement. 10. Insurance. The parties agree to maintain levels of insurance, or self-insurance, sufficient to satisfy their obligations under this Agreement and all requirements under applicable law. Both parties agree to name the other as an additional insured under their self-insurance policies. 11. Notices; Contacts.Any notice provided under this Agreement shall be delivered by email or by first class US mail to the individuals identified below. Any communication or notice mailed by first class US mail shall be deemed to be given three days after the date it is sent. Any communication or notice sent by electronic mail is deemed to be received on the date sent, unless the sender receives an automated message or other indication that the email has not been delivered. Either Party may change the Party contact information, or the invoice or payment addresses, by giving prior written notice to the other Party. Vahid Brown or their designee will act as liaison for the County. Contact Information: Housing and Community Development Division Administrator: Vahid Brown Email: vbrown@clackamas.us Phone: (971) 334-9870 Copy to: County Counsel 2051 Kaen Road, 4th Floor Oregon City, OR 97045 Madison Thesing or their designee will act as liaison for the Agency. Contact Information: Assistant to the City Manager Madison Thesing Email: mthesing@lakesoswego.city Phone: (503) 534-5285 Copy to: City of Lake Oswego Attn: Lake Oswego City Attorney PO Box 369 Lake Oswego, OR 97034 12. Monitoring. Agency agrees to allow access to conduct financial and performance audits for the purpose of monitoring use of the Funds in accordance with Generally Accepted Auditing IGA 11863 -City of Lake Oswego—Exhibit A Page 5 Standards ("GAAS"). County, and its duly authorized representatives, shall have access to such records and other books, documents,papers,plans, records of shipments and payments and writings of Agency that are pertinent to this Agreement, whether in paper, electronic or other form, to perform examinations and audits and make excerpts, copies and transcripts. Agency also agrees to provide reasonable access to Agency's employees for the purpose of monitoring. Audits may be performed onsite or offsite, at the County's discretion. If any audit or financial review finds that payments to Agency were in excess of the amount to which Agency was entitled, then Agency shall repay that amount to County. Agency agrees to allow County access to conduct site visits and inspections of financial records for the purpose of monitoring. Depending on the outcomes of the financial monitoring processes, this Agreement shall either (a) continue pursuant to the original terms, (b) continue pursuant to the original terms and any additional conditions or remediation deemed appropriate by County, or(c)be de-obligated and terminated. 13. Reporting. For food pantry services, reporting will include a summarization of the various data points identified in Exhibit A and demonstrating the need for food pantry services along with other visitation trends over time. For the Behavioral Health Unit services, reporting will include summarization of collected data points to be shared with law enforcement management, as well as City Managers, identified in Exhibit A. 14. Financial Management.Agency shall comply with Generally Accepted Accounting Principles (GAAP) or another equally accepted basis of accounting, use adequate internal controls, and maintain necessary sources documentation for all uses of the Funds. 15. Period of Availability. Agency may charge to the award only allowable costs resulting from obligations incurred during the funding period. 16. Closeout. County will closeout this Agreement when County determines that all applicable administrative actions and all required work have been completed by Agency. Agency must liquidate all obligations incurred under this award and must submit all financial, performance, and other reports as required by County, no later than 90 calendar days after the end date of this Agreement. 17. General Provisions. A. Oregon Law and Forum. This Agreement, and all rights, obligations, and disputes arising out of it will be governed by and construed in accordance with the laws of the State of Oregon and the ordinances of Clackamas County without giving effect to the conflict of law provisions thereof Any claim between County and Agency that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Clackamas County for the State of Oregon; provided, however, if a claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this section be construed as a waiver by the County of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court. Agency, by execution of this Agreement, hereby consents to the in personam jurisdiction of the courts referenced in this section. IGA 11863 -City of Lake Oswego—Exhibit A Page 6 B. Compliance with Applicable Law. Both Parties shall comply with all applicable local, state and federal ordinances, statutes, laws and regulations. All provisions of law required to be a part of this Agreement, whether listed or otherwise, are hereby integrated and adopted herein. Failure to comply with such obligations is a material breach of this Agreement. C. Non-Exclusive Rights and Remedies. Except as otherwise expressly provided herein, the rights and remedies expressly afforded under the provisions of this Agreement shall not be deemed exclusive, and shall be in addition to and cumulative with any and all rights and remedies otherwise available at law or in equity. The exercise by either Party of any one or more of such remedies shall not preclude the exercise by it, at the same or different times, of any other remedies for the same default or breach, or for any other default or breach, by the other Party. D. Debt Limitation. This Agreement is expressly subject to the limitations of the Oregon Constitution and Oregon Tort Claims Act, and is contingent upon appropriation of funds. Any provisions herein that conflict with the above referenced laws are deemed inoperative to that extent. E. Severability. If any provision of this Agreement is found to be unconstitutional, illegal or unenforceable, this Agreement nevertheless shall remain in full force and effect and the offending provision shall be stricken. The Court or other authorized body finding such provision unconstitutional, illegal or unenforceable shall construe this Agreement without such provision to give effect to the maximum extent possible the intentions of the Parties. F. Integration,Amendment and Waiver. Except as otherwise set forth herein, this Agreement constitutes the entire agreement between the Parties on the matter of the Program. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either Party unless in writing and signed by both Parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver by such Party of that or any other provision. G. Interpretation. The titles of the sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. H. Independent Contractor. Each of the Parties hereto shall be deemed an independent contractor for purposes of this Agreement. No representative, agent, employee or contractor of one Party shall be deemed to be a representative, agent, employee or contractor of the other Party for any purpose, except to the extent specifically provided herein. Nothing herein is intended, nor shall it be construed, to create between the Parties any relationship of principal and agent, partnership,joint venture or any similar relationship, and each Party hereby specifically disclaims any such relationship. I. No Third-Party Beneficiary. Agency and County are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether IGA 11863 -City of Lake Oswego—Exhibit A Page 7 directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name herein and expressly described as intended beneficiaries of the terms of this Agreement. J. Subcontract and Assignment. Agency shall not enter into any subcontracts for any of the work required by this Agreement, or assign or transfer any of its interest in this Agreement by operation of law or otherwise, without obtaining prior written approval from the County, which shall be granted or denied in the County's sole discretion. County's consent to any subcontract shall not relieve Agency of any of its duties or obligations under this Agreement. By execution of this Agreement, County acknowledges and consents to City's use of the Hunger Fighters Oregon("Hunger Fighters") for its food pantry services program. K. Counterparts. This Agreement may be executed in several counterparts (electronic or otherwise), each of which shall be an original, all of which shall constitute the same instrument. L. Survival.All provisions in Sections 5, 7, 8, 9, 10 and 17 (A), (C), (D), (E), (F), (G), (H), (I), (J), (L), (0), and(Q), shall survive the termination of this Agreement, together with all other rights and obligations herein which by their context are intended to survive. M. Necessary Acts. Each Party shall execute and deliver to the others all such further instruments and documents as may be reasonably necessary to carry out this Agreement. N. Time is of the Essence. Agency agrees that time is of the essence in the performance this Agreement. O. Successors in Interest. The provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective authorized successors and assigns. P. Force Majeure.Neither Agency nor County shall be held responsible for delay or default caused by events outside of the Agency or County's reasonable control including, but not limited to, fire, terrorism, riot, acts of God, or war. However, Agency shall make all reasonable efforts to remove or eliminate such a cause of delay or default and shall upon the cessation of the cause, diligently pursue performance of its obligations under this Agreement. Q. No Attorney Fees. In the event any arbitration, action or proceeding, including any bankruptcy proceeding, is instituted to enforce any term of this Agreement, each party shall be responsible for its own attorneys' fees and expenses. [Signatures on following page] IGA 11863 -City of Lake Oswego—Exhibit A Page 8 IN WITNESS HEREOF, the Parties have executed this Agreement by the date set forth opposite their names below. Clackamas County City of Lake Oswego Chair, Board of County Commissioners [name/title] Date Date Approved as to Form: County Counsel Date IGA 11863 -City of Lake Oswego—Exhibit A Page 9 EXHIBIT A Program City of Lake Oswego—City-Led Homelessness Initiatives Program Design 1. Operations and Outreach Social Services for Food Pantry Program: Program Description Agency operates a food pantry program in Lake Oswego, Oregon, strategically located at the intersection of Clackamas and Multnomah counties. The program is designed to provide dependable access to nutritious food and essential hygiene items for families and individuals across the tri-county area. This program will provide biweekly food pantry rides to a small food pantry located in Lake Oswego for vulnerable populations, in coordination with the City's Adult Community Center. Agency will use funds provided in this program to reimburse eligible expenses for operation of the food pantry program, including reimbursement for approved third party operators. Reasonable eligible expenses for the operations of this food pantry program include, but are not limited to food, staff wages,rent,utilities,transportation costs to and from participating local food pantries, and costs associated with organizing and providing pre-made emergency food and supply boxes at pop up pantries within the community; whether the food pantries are operated directly by the City or through third party operators. Agency shall contact County in writing for clarification and/or approval for any contemplated expense related to this program not covered by the foregoing description of allowable uses of funds prior to incurring the expense. Correspondence from Agency seeking clarification or approval should be directed to housingservices@clackamas.us. Upon receipt of the written request for clarification and/or approval, County may either approve or deny the expense as eligible for reimbursement, as determined by County in its sole discretion. Program Goals Agency's program will provide outreach and services to targeted vulnerable populations in Lake Oswego, including families with school aged children, specifically those in the free and reduced lunch program, and coordination with the Agency's Adult Community Center and Greenridge Estates Assisted Living facility to provide biweekly shopping opportunities for residents of these communities. Data Collection &Reporting Agency will track basic demographic information such as age, gender, language spoken, race, and ethnicity of any guest that utilizes an Agency-approved food pantry. Agency will also track income type, household size, living arrangements,veteran or disability status, as well as government assistance eligibility/status. Agency will track each guest/household served by Agency's food pantries to determine the number of guests and households served during a given period of time. Reporting will include a summarization of the various data points mentioned above, demonstrating the need for food pantry services in Lake Oswego, along with other visitation trends over time. Budget The Agency's budget for operations and outreach services for the food pantry is $125,000.00 per year, for three years, for a total amount not to exceed $375,000.00. IGA 11863 -City of Lake Oswego—Exhibit A Page 10 2. Behavioral Health Case Manager Services: Program Description Agency and the City of West Linn have an embedded Behavioral Health Specialist(BHS)who collaborates with law enforcement to provide crisis mental health services. The awarded funds will be directed to hiring a Behavioral Health Case Manager to deliver essential case management, consultation, and referral services for individuals experiencing mental health challenges, substance abuse issues, housing instability, and other quality of life concerns. The Behavioral Health Case Manager is a mental health professional that works with the BHS and other law enforcement personnel. The Behavioral Health Case Manager will work with the appropriate resources to assist in the assessment of the health care and social service needs of community members suffering from mental health issues, substance abuse, housing and/or other quality of life issues. The Behavioral Health Case Manager will collaborate with the BHS in both communities to assess individuals'needs and facilitate access to vital programs and services. Their support will be pivotal in assisting individuals to access emergency funds, navigate systemic barriers, attend court appointments, and foster strong relationships with community partners. The Behavioral Health Case Manager will primarily operate in the community setting to address the population's diverse needs. Below are the essential duties and responsibilities of the case manager: 1. Work directly and/or indirectly with law enforcement officers to assess and assist community members with actual or reported mental health, substance abuse, houseless, and/or other related quality of life issues. Assess the social and medical service needs of these community members and work to obtain, coordinate, and deliver pertinent resources where necessary. 2. Provide information,consultation, and/or referral for law enforcement officers and staff. 3. Promote and utilize best practices in intervention, treatment methods, and support systems to effectively advocate for the needs of community members at the client and/or system-wide level. Liaise between those persons and the various support services and providers. 4. Monitors client progress and ensures case plans are carried out. 5. Visits clients in homes, hospitals, and residential care facilities; notes change in mental/physical condition and deficiency in care being provided; reports and may investigate abuse and neglect complaints. 6. Writes case plan summaries; documents services provided to client; researches and compiles case statistics. 7. Develops, submits and modifies necessary documentation to implement payments and program benefits. 8. Prepares documentation for hearings. 9. May be asked to provide information to local, county,and state legal or court entities and may be required to testify at court or other legal proceedings. 10. Demonstrated patience, compassion, and crisis management in working with and in support of internally and externally diverse community members reported to be or suffering from mental health, substance abuse, houseless, or other quality of life related issues. 11. When necessary and/or requested, conduct follow up with identified community IGA 11863 -City of Lake Oswego—Exhibit A Page 11 members or support service providers and be able to consult with other specialists on unique or difficult cases. Behavioral Health services encompass a broad spectrum of individuals, ranging from children to seniors, including those in government-supported or low-income housing, low-income seniors, single individuals, and families. It is acknowledged that a variety of challenges can precipitate crises and mental health episodes that could potentially lead to homelessness. An application process will be instituted to facilitate access to emergency funds, with the case manager guiding individuals through the requisite procedures. The application process will define explicit eligibility criteria, ensuring that applicants are Clackamas County residents, meet income requisites and have exhausted other options. Agency shall make appropriate use of flexible client emergency assistance services funding to support housing stability and wellness goals and will be required to follow the Flexible Funding Use Guidelines, when seeking reimbursement for the client emergency assistance funds. Program Goals The Behavioral Health Unit(BHU), consisting of the case manager and specialist, and Law Enforcement will work together to provide critical support to individuals in behavioral crisis situations stemming from mental health disorders or substance addiction. This joint effort aims to raise awareness and understanding of mental health and substance use within the law enforcement community and beyond. The primary objectives include: • Delivering crisis interventions tailored to community needs, • Reducing the use of force, • Minimizing hospitalizations, and; • Preventing repeat offenses leading to jail time. Through intervention, program aims to decrease the frequency of crisis episodes and the reliance on emergency 911 responses. The collaboration also focuses on enhancing the quality of police practices and ensuring the seamless delivery of community-based services through comprehensive cross-training initiatives. This encompasses initiatives to ensure stable housing for individuals, offering support to houseless individuals, addressing basic needs, and facilitating access to essential services. Data Collection &Reporting The BHU will track outcomes in contractor's electronic health record database and a separate spreadsheet. • Monitor the number of individuals served by the case manager and the number of individuals receiving emergency funds. • Track of the number of households and/or individuals served, the specific services provided, and the items purchased, or services paid for using the emergency funds. • Gather data to determine if case manager and/or emergency funds prevented individuals from becoming homeless, or if they received aid or services to assist with their basic needs and access temporary or long-term housing • Collect information to demonstrate that the services or funds received,prevented individuals from being hospitalized or facing charges leading to incarceration. IGA 11863 -City of Lake Oswego—Exhibit A Page 12 Reporting will include summarization of collected data points to be shared with our law enforcement management, as well as Agency's managers. Budget Agency's budget to provide for the Behavioral Health Case Manager is $145,000 per year, for three years for role salary and benefits,plus $10,000 per year, for three years for emergency assistance funds. The total not to exceed amount is $465,000.00. Services FY 2024-25 FY 2025-26 FY 2026-27 Total Behavioral Health Case Manager- $ 145,000.00 $ 145,000.00 $ 145,000.00 $ 435,000.00 role salary and benefits Behavioral Health Case Manager— and client $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 30,000.00 emergency assistance funds Food Pantry- Operations $ 125,000.00 $ 125,000.00 $ 125,000.00 $ 375,000.00 and Outreach Total Contract Value: $ 840,000.00 IGA 11863 -City of Lake Oswego—Exhibit A Page 13 EXHIBIT B City of Lake Oswego Grant to Hunger Fighters Oregon (Clackamas County City-Led Homelessness Initiatives Funding) GRANT RECIPIENT: Hunger Fighters Oregon Address and Email: 4 Monroe Parkway, Suite A Lake Oswego, OR 97035 REIMBURSEMENT GRANT $125,000.00 per year for three years,totaling$375,000.00 AMOUNT AWARDED: GRANT PURPOSE-PROJECT: Hunger Fighters Oregon fixed operational expenses (For complete description, see Exhibits A and B—Approved Expenses& Payment Schedule) GRANT FUNDING BACKGROUND Clackamas County's Department of Health, Housing, and Human Services released a Notice of Funding Opportunity for city-led homelessness initiatives.The Grant funding was an allocation from the County's portion of the Metro Support Housing Services bond dollars.The goal was to provide funding for one-time and limited-term pilot projects/programs led by cities to address housing insecurity and homelessness within the individual communities.The City of Lake Oswego was awarded grant funding, and in turn Lake Oswego enters into this grant to provide direct reimbursement funds to Hunger Fighters Oregon for approved operational expenses The City will reimburse Hunger Fighters Oregon for eligible expenses after approval by Clackamas County.The City will administer the Clackamas County City-Led Homelessness Initiatives Funding Grant to verify that the funds are used for Hunger Fighters Oregon for approved operational expenses. GRANT AGREEMENT 1. Use of Grant Funds: Grant Recipient is being reimbursed by the grant funds for approved operational expenses of the Project, as stated in Exhibit A and B. 2. A. Incorporation of Clackamas County Grant Provisions.The terms and provisions of the County Grant (Exhibit A) are incorporated herein and Grant Recipient shall,to its fullest extent, comply with the terms of the County Grant, and any obligation herein upon the City is conditioned upon the Grant Recipient's compliance with the terms and provisions of the County Grant. B. Compliance with laws and regulations: Grant Recipient will comply with all applicable state and local laws and regulations in regards to its services described in Exhibits B and C; scope of work, metrics, and timeline. 3. Term of Grant: A. All eligible operational expenses must be incurred on or prior to December 30, 2027. Hunger Fighters Oregon Funding Grant Allocation Page 1 B. All requests for reimbursement must be submitted within 90 days after the date stated in Subsection A. C. County and City shall endeavor to complete review of the requests for reimbursement, and City to issue the reimbursement, within 30 days after the date provided by Subsection B. 4. Progress Report: Grant Recipient shall present report(s) on the Project as requested by Clackamas County or the City.This may be required on a periodic basis, e.g., monthly, quarterly, and at such additional times as the City or County may request. 5. Request for Payment of Project Expenses/ Release of Unexpended Grant Funds: Grant Recipient shall use the Requisition Form provided by the City to request reimbursement for operational expenses (See Exhibit B for definition of"operational expenses"). Any Grant Funds not requested for payment by the dated provided by Section 3.B are deemed released from the Grant Amount. 6. Maximum Aggregate Payment: In no event shall the Payment of Project of operational expenses exceed the total Grant Amount Awarded. 7. Standard Grant Provisions. a. Assignment Prohibited. Grant Recipient shall not assign or otherwise transfer its rights and obligations under this Grant Agreement without prior written approval from the City. b. Return of Grant Funds: i. All Grant Funds not used for the purposes described in the application must be returned to the City within 15 days of written demand by City. ii. If such a demand is made, but Grant Recipient believes that the Grant Funds were properly used according to the terms of this Grant Agreement, Grant Recipient shall submit substantiating documentation within 10 days after receipt of the City's written demand to the City's Project Manager. iii. The City will review the submitted documentation and may contact the Grant Recipient for additional information. iv. The City's Project Manager will promptly make a written decision as to a finding whether or not the monies in question were properly spent. v. If the Grant Recipient wishes to appeal the City's Project Manager's decision, a written request for review by the City Manager shall be filed with the City Recorder within 10 days of the written decision. vi. The decision of the City Manager shall be the final decision of the City. c. Records; Audit. i. Grant Recipient shall track and share with the City's Project Manager relevant data related to the Project. ii. Grant Recipient shall maintain records, books, documents, and other materials relevant to monies expended.These records shall be subject to inspection, review, and audit by the City and/or the County, or its respective designees for five (5)years.The Grant Recipient will promptly provide such additional information, reports and documentation as the City may require to verify compliance with the criteria for the grant and the authorized use of grant funds. If it is determined during the course of the audit that the recipient was reimbursed for unallowable costs,the Grant Recipient must repay these costs. iii. Grant Recipient shall provide information related to the Project infrastructure or to the expenditure of the Grant Funds as requested by the City or the County at any time over the course of the Term. Hunger Fighters Oregon Funding Grant Allocation Page 2 iv. The cost of creating or providing such records and documentation may not be reimbursed from the Grant Funds. d. Grant Recipient represents that it's business and its operations were and are, during the period of the Project for which expenses have been reimbursed, compliant with all local and state laws and regulations. e. City shall not be responsible for any tax liability imposed upon the Grant Recipient by any local, state or federal government. f. City, County and Metro may use the Project, or information described in the Grant Recipient's Project Information Form or related materials in City's, County's or Metro's promotional and informational publications. g. City shall not endorse nor represent to third parties, including to Grant Recipient's employees and subcontractors,that City endorses any particular manufacturer, product, system, design, contractor, supplier or installer. h. All of the information and certifications in the Grant Recipient's Project Information Form submitted by the Grantee is valid and accurate. Grant Recipient shall indemnify, protect, defend, and hold harmless Metro, Clackamas County, and City of Lake Oswego and its respective officers,agents,employees,and members,from any and all claims, suits or actions of any nature, including but not limited to costs and attorney fees,arising out of or related to the activities of the Grant Recipient,its officers,subcontractors, agents or employees under this Grant Agreement or for any breach of this Grant Agreement, e.g., receipt of reimbursement payment for an ineligible expense. If Grant Recipient fails to defend or indemnify, the City of Lake Oswego may, at its option, bring action to compel same or undertake its own defense. In either event, Grant Recipient shall be responsible for all of the City of Lake Oswego's costs,expenses,and attorney fees including the reasonable market value of any services provided by the City's employees. j. The Grant Recipient shall provide copies of applicable insurance policies or acceptable evidence that the insurance indicated below is in force. The Grant Recipient shall obtain prior to the commencement of Grant, and shall maintain in full force and effect for the term of this Grant, at the Grant Recipient's expense, the policies indicated below for the protection of the Grant Recipient. If the insurance policy is issued on a "claims made" basis,then the Grant Recipient shall continue to obtain and maintain coverage for not less than three years following the completion of the grant. The policies shall be issued by a company authorized to do business in the State of Oregon, protecting the Grant Recipient or subcontractor or anyone directly or indirectly employed by either of them against liability for the loss or damage of personal and bodily injury, contractual liability, death and property damage, and any other losses or damages above mentioned with limits not less than as stated in subsection D below or the limit of public liability contained in ORS 30.260 to 30.300 for any policy,whichever is greater. The Grant Recipient shall cause the insurance company to provide the City with: (i) a certificate of insurance and, (ii) if an additional insured endorsement is indicated as required in subsection D below, an endorsement thereto naming the City, its officers, agents, and employees as an additional insured for those policies indicated. The policies indicated below will be endorsed to provide a waiver of subrogation in favor of the City and all additional insureds. The Grant Recipient shall provide the City written notice of cancellation or material modification (change in limits or coverages) of the insurance contract for not less than the following notice for the purposes stated: 30 days prior notice for reasons other than non- payment; 10 days prior notice for non-payment. The Grant Recipient shall further cause a certificate of insurance to be issued not less than 5 days prior to any policy expiration date by the Grant Recipient's insurance company or companies during the term of the Work, to assure that the required insurance is maintained. Hunger Fighters Oregon Funding Grant Allocation Page 3 Required? Type of Insurance Minimum Coverage City named as Additional Insured/Waiver of Subrogation Yes Comprehensive general $2,000,000 per occurrence and $3,000,000 Yes or commercial general in the aggregate liability Yes Automobile liability $2,000,000 per accident-combined single Yes limit or$2,000,000 bodily injury and $1,000,000 property damage Yes Workers Compensation Statutory Coverage No Employer's Liability $1 million per accident Or [ ] Grant Recipient Grant Recipient r warrants and represents No(if Initial if Exempt from Grant Recipient does not employ any initialed) Worker Comp Coverage persons that would require Grant Recipient to provide workers compensation insurance benefits. * The amounts may be achieved by a combination of base coverage and umbrella coverage. k. The failure of the City to enforce any provision of this grant shall not constitute a waiver by the City of that or any other provision. I. The undersigned warrants and certifies to the City that this Agreement has been executed by the Grant Recipient pursuant to its authority, and that the undersigned executes this Agreement on behalf of the Grant Recipient pursuant to authority from the Grant Recipient. m. Any notice required or that may be given under this Grant Agreement shall be in writing and given to and received by the addressee when delivered, by hand, by courier, by telex, by facsimile copies or by prepaid mail, at the below address, or as such address may be changed from time to time by written notice to the other party: i. City of Lake Oswego Attn: City Manager's Office Grant Project Manager 380 "A" Ave., P.O. Box 369, Lake Oswego, OR 97034. cityrecorder@lakeoswego.city ii. Grant Recipient: See name and contact information on Page 1. n. In the event of any legal action to enforce the terms of this Grant Agreement, the prevailing party shall be entitled to reasonable attorney fees, at trial and on appeal. o. This Agreement constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified herein regarding this Agreement. p. Grant Recipient, by the signature below of its authorized representative, hereby acknowledges that Recipient has read this Agreement, understands it and agrees to be bound by its terms and conditions. Hunger Fighters Oregon Funding Grant Allocation Page 4 IN WITNESS WHEREOF,the parties hereto executed this Grant Agreement. Hunger Fighters of Oregon CITY OF LAKE OSWEGO By: Name: Martha Bennett, City Manager Date: Title: Approved by Council: Date: , 2024 APPROVED AS TO FORM: Evan P. Boone Deputy City Attorney Hunger Fighters Oregon Funding Grant Allocation Page 5 Exhibit A INTERGOVERNMENTAL AGREEMENT BETWEEN CLACKAMAS COUNTY AND CITY OF LAKE OSWEGO #11863 THIS AGREEMENT(this "Agreement") is entered into and between Clackamas County("County"), a political subdivision of the State of Oregon, and the City of Lake Oswego ("Agency"), a unit of local government, collectively referred to as the "Parties" and each a "Party." RECITALS Oregon Revised Statutes Chapter 190.010 confers authority upon local governments to enter into agreements for the performance of any and all functions and activities that a party to the agreement, its officers or agencies have authority to perform. A. In working to improve coordination and collaboration, increase geographical distribution of services, and support local leaders in tailoring approaches to addressing housing insecurity and homelessness that best suit their communities, Clackamas County released a Notice of Funding Opportunity for city-led homelessness initiatives. B. The funding opportunity is to spur creativity and innovation at the city level, empowering local leaders to supplement the often highly effective but under resourced local efforts to meet the needs of very low-income households. C. Proposed city-led initiatives were to have a clearly articulated connection to the needs of low- and extremely low income households experiencing housing instability or homelessness and support Clackamas County's recovery-oriented system of care. D. Clackamas County received more than $30 million in requests submitted by eleven cities in dozens of distinct proposals. E. Proposals were reviewed for: a. Clear alignment with County goals and priorities for its recovery-oriented homeless services system of care. b. Being additive to the system, consistent with the requirement that Supportive Housing Services investments supplement, not supplant, existing investments. c. Leveraging connection points to broader recovery-oriented system of care. d. Having a duration not longer than three years, recognizing that the Notice of Funding Opportunity was for one-time and limited-term investments. F. On April 3, 2024, the Clackamas County Board of Commissioners approved of staff funding recommendations for proposals submitted in response to the Notice of Funding Opportunity for city-led homeless services initiatives. In consideration of the mutual promises set forth below and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: Hunger Fighters Oregon Funding Grant Allocation Page 6 TERMS 1. Term.This Agreement shall be effective upon execution, and shall expire on June 30,2027, unless otherwise extended by agreement of the Parties. Agency may seek reimbursement for eligible expenses under this Agreement during the period between July 1, 2024, and June 30, 2027, subject to the additional terms and conditions set forth in this Agreement. 2. Scope of Work.Agency agrees to provide the services further described in Exhibit A(the "Program"), attached hereto and incorporated by this reference herein.The Program will be provided solely within Metro jurisdictional boundaries. 3. Funding.The maximum amount County may pay Agency is Eight Hundred Forty Thousand dollars ($840,000.00) (the "Funds"). Funds will be distributed on a reimbursement basis in accordance with the budget set forth in Exhibit A. Agency shall use the funds awarded under this Agreement solely for reimbursement of eligible expenses incurred in performing the Program, as further set forth in Exhibit A. Budget line items within categories may be changed with written agreement by both parties. County may approve, in writing, adjustments to budget line-item amounts provided the maximum Agreement amount is not exceeded. 4. Payment. Unless otherwise specified,the Agency shall submit monthly requests for reimbursement, on a form provided by County. A request for reimbursement must include a description of work performed with particularity, by whom it was performed, and shall itemize and explain all expenses for which reimbursement is claimed. Payments shall be made to Agency following the County's review and approval of the requests for reimbursement submitted by Agency. Agency shall not submit requests for reimbursement for, and the County will not pay, any amount in excess of the maximum compensation amount set forth above.Agency's failure to provide County information reasonably necessary for County to review a request for reimbursement for compliance with this Agreement may result in the County withholding payment, requiring Agency provide additional information, or treating this Agreement in default and pursuing any and all rights and remedies available to the County at law, in equity, or under this Agreement. Invoices shall reference the above Contract Number and be submitted to: HCDD- AP@Clackamas.us 5. Representations and Warranties. A. Agency Representations and Warranties: Agency represents and warrants to County that Agency has the power and authority to enter into and perform this Agreement, and this Agreement,when executed and delivered, shall be a valid and binding obligation of Agency enforceable in accordance with its terms. B. County Representations and Warranties: County represents and warrants to Agency that County has the power and authority to enter into and perform this Agreement, and this Agreement,when executed and delivered, shall be a valid and binding obligation of County enforceable in accordance with its terms. C. The warranties set forth in this section are in addition to, and not in lieu of, any other warranties provided. 6. Termination. A. Either the County or the Agency may terminate this Agreement for convenience at any time upon ninety(90) days written notice to the other party. In the event a Party terminates this Agreement under this Section 6, Agency shall immediately return all unspent funds to the County. Hunger Fighters Oregon Funding Grant Allocation Page 7 B. The parties acknowledge that Agency may, in its reasonable administrative discretion,need to terminate only one of the programs set forth in Exhibit A. In the event Agency intends to terminate only one program described in Exhibit A, Agency will provide County 90 days' notice of its intent to partially terminate, and the parties will negotiate, in good faith, a written amendment reflecting the removal of the program. If the parties are unable to reach an agreement to amend the Agreement, either Party may immediately terminate the Agreement in its entirety. C. Either the County or the Agency may terminate this Agreement in the event of a default of the Agreement by the other, as defined below. Prior to such termination however,the Party seeking the termination shall give the other Party written notice of the breach and of the Party's intent to terminate. If the breaching Party has not entirely cured the breach within thirty(30) days of deemed or actual receipt of the notice,then the Party giving notice may terminate the Agreement at any time thereafter by giving written notice of termination stating the effective date of the termination. If the default is of such a nature that it cannot be completely remedied within such thirty (30) day period, this provision shall be complied with if the breaching Party begins correction of the default within the thirty(30) day period and thereafter proceeds with reasonable diligence and in good faith to effect the remedy as soon as practicable.The Party giving notice shall not be required to give more than one (1) notice for a similar default in any twelve (12) month period. Upon termination for Agency's breach, County shall have all remedies available to it at law, in equity, or under this Agreement including, but not limited to, requiring Agency to return all unspent funds and to repay County for any funds used by Agency in violation of this Agreement. D. The County or the Agency shall not be deemed to have waived any breach of this Agreement by the other Party except by an express waiver in writing.An express written waiver as to one breach shall not be deemed a waiver of any other breach not expressly identified, even though the other breach is of the same nature as that waived. E. The County or the agency may terminate this Agreement in the event the party fails to receive expenditure authority sufficient to allow the party, in the exercise of its reasonable administrative discretion, to continue to perform under this Agreement, or if federal or state laws, regulations or guidelines are modified or interpreted in such a way that performance by party is prohibited. F. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 7. Default. A. Agency's Default.Agency will be in default under this Agreement upon the occurrence of the following: i. Agency fails to use the Funds for eligible purposes described in Exhibit A; ii. Any representation,warranty or statement made by Agency in this Agreement or in any documents or reports relied upon by County to measure the Program, the expenditure of the Funds, or the performance by Agency is untrue in any material respect when made; iii. After thirty(30) days' written notice with an opportunity to cure, Agency fails to comply with any term or condition set forth in this Agreement; iv. A petition, proceeding, or case is filed by or against Agency under federal or state bankruptcy, insolvency, receivership, or other law. B. County's Default. County will be in default under this Agreement if, after thirty(30) days' notice and opportunity to cure, County fails to perform a material obligation under this Agreement provided, however,that failure to disburse Funds due to non-default termination, including lack of appropriation, shall not constitute a default of County. Hunger Fighters Oregon Funding Grant Allocation Page 8 8. Remedies. A. County's Remedies. In the event of Agency's default, County may, at is option, pursue any or all remedies available to it under this Agreement, at law, or in equity including, but not limited to: (1) withholding Agency additional Funds until compliance is met; (2) reclaiming Funds in the case of omissions or misrepresentations in financial or programmatic reporting; (3) requiring repayment of any Funds used by Agency in violation of this Agreement; (4) termination of this Agreement; (5) declaring Agency ineligible for receipt of future awards from County; (6) initiation of an action or proceeding for damages, declaratory, or injunctive relief. B. Agency's Remedies: In the event County is in default, and whether or not Agency elects to terminate this Agreement,Agency's sole remedy for County's default, subject to the limits of applicable law or in this Agreement, is reimbursement for eligible costs incurred in accordance with this Agreement, less any claims County may have against Agency. In no event will County be liable to Agency for expenses related to termination of this Agreement or for any indirect, incidental, consequential or special damages. 9. Indemnification. A. Indemnification and Defense of County. Agency shall be responsible for all damage to property, injury to persons, and loss, expense, inconvenience, and delay which may be caused by, or result from, the conduct of Work, or from any act, omission, or neglect of Agency, its subcontractors, agents, or employees.The Agency agrees to indemnify, hold harmless and defend Clackamas County, and their officers, elected officials, agents and employees from and against all claims and actions, and all expenses incidental to the investigation and defense thereof, arising out of or based upon damage or injuries to persons or property caused by the errors, omissions,fault or negligence of the Agency or the Agency's employees, subcontractors, or agents. However, neither Agency nor any attorney engaged by Agency shall defend the claim in the name of County or any department of County, nor purport to act as legal representative of County or any of its departments, without first receiving from the Clackamas County Counsel's Office authority to act as legal counsel for County, nor shall Agency settle any claim on behalf of County without the approval of the Clackamas County Counsel's Office. County may, at its election and expense, assume its own defense and settlement. B. Indemnification and Defense of Metro.The Agency agrees to indemnify, defend, save and hold harmless Metro Regional Government ("Metro"), and its officers, elected officials, agents and employees from and against all claims, actions, losses, liabilities, including reasonable attorney and accounting fees, and all expenses incidental to the investigation and defense thereof, arising out of or based upon Agency's acts or omissions in performing under this Agreement. However, neither Agency's nor any attorney engaged by Agency shall defend the claim in the name of Metro, nor purport to act as legal representative of Metro, without first receiving from the Metro attorney's office authority to act as legal counsel for Metro, nor shall Agency settle any claim on behalf of Metro without the approval of the Metro attorney's office. Metro may, at its election and expense, assume its own defense and settlement. 10. Insurance.The parties agree to maintain levels of insurance, or self-insurance, sufficient to satisfy their obligations under this Agreement and all requirements under applicable law. Both parties agree Hunger Fighters Oregon Funding Grant Allocation Page 9 to name the other as an additional insured under their self-insurance policies. 11. Notices; Contacts. Any notice provided under this Agreement shall be delivered by email or by first class US mail to the individuals identified below. Any communication or notice mailed by first class US mail shall be deemed to be given three days after the date it is sent. Any communication or notice sent by electronic mail is deemed to be received on the date sent, unless the sender receives an automated message or other indication that the email has not been delivered. Either Party may change the Party contact information, or the invoice or payment addresses, by giving prior written notice to the other Party. Vahid Brown or their designee will act as liaison for the County. Contact Information: Housing and Community Development Division Administrator: Vahid Brown Email: vbrown@clackamas.us Phone: (971) 334-9870 Copy to: County Counsel 2051 Kaen Road, 4th Floor Oregon City, OR 97045 Madison Thesing or their designee will act as liaison for the Agency. Contact Information: Assistant to the City Manager Madison Thesing Email: mthesing@lakesoswego.city Phone: (503) 534-5285 Copy to: City of Lake Oswego Attn: Lake Oswego City Attorney PO Box 369 Lake Oswego, OR 97034 12. Monitoring.Agency agrees to allow access to conduct financial and performance audits for the purpose of monitoring use of the Funds in accordance with Generally Accepted Auditing Standards ("GAAS"). County, and its duly authorized representatives, shall have access to such records and other books, documents, papers, plans, records of shipments and payments and writings of Agency that are pertinent to this Agreement,whether in paper, electronic or other form,to perform examinations and audits and make excerpts, copies and transcripts. Agency also agrees to provide reasonable access to Agency's employees for the purpose of monitoring. Audits may be performed onsite or offsite, at the County's discretion. If any audit or financial review finds that payments to Agency were in excess of the amount to which Agency was entitled,then Agency shall repay that amount to County. Agency agrees to allow County access to conduct site visits and inspections of financial records for the purpose of monitoring. Depending on the outcomes of the financial monitoring processes,this Agreement shall either (a) continue pursuant to the original terms, (b) continue pursuant to the original terms and any Hunger Fighters Oregon Funding Grant Allocation Page 10 additional conditions or remediation deemed appropriate by County, or(c) be de-obligated and terminated. 13. Reporting. For food pantry services, reporting will include a summarization of the various data points identified in Exhibit A and demonstrating the need for food pantry services along with other visitation trends over time. For the Behavioral Health Unit services, reporting will include summarization of collecteddata points to be shared with law enforcement management, as well as City Managers, identified in Exhibit A. 14. Financial Management.Agency shall comply with Generally Accepted Accounting Principles (GAAP) or another equally accepted basis of accounting, use adequate internal controls, and maintain necessary sources documentation for all uses of the Funds. 15. Period of Availability.Agency may charge to the award only allowable costs resulting from obligations incurred during the funding period. 16. Closeout. County will closeout this Agreement when County determines that all applicable administrative actions and all required work have been completed by Agency.Agency must liquidate all obligations incurred under this award and must submit all financial, performance, and other reports as required by County, no later than 90 calendar days after the end date of this Agreement. 17. General Provisions. A. Oregon Law and Forum.This Agreement, and all rights, obligations, and disputes arising out of it will be governed by and construed in accordance with the laws of the State of Oregon and the ordinances of Clackamas County without giving effect to the conflict of law provisions thereof. Any claim between County and Agency that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Clackamas County for the State of Oregon; provided, however, if a claim must be brought in a federal forum,then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this section be construed as a waiver by the County of any form of defense or immunity,whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise,from any claim or from the jurisdiction of any court. Agency, by execution of this Agreement, hereby consents to the in personam jurisdiction of the courts referenced in this section. B. Compliance with Applicable Law. Both Parties shall comply with all applicable local, state and federal ordinances, statutes, laws and regulations. All provisions of law required to be a part of this Agreement, whether listed or otherwise, are hereby integrated and adopted herein. Failure to comply with such obligations is a material breach of this Agreement. C. Non-Exclusive Rights and Remedies. Except as otherwise expressly provided herein,the rights and remedies expressly afforded under the provisions of this Agreement shall not be deemed exclusive, and shall be in addition to and cumulative with any and all rights and remedies otherwise available at law or in equity.The exercise by either Party of any one or more of such remedies shall not preclude the exercise by it, at the same or different times, of any other remedies for the same default or breach, or for any other default or breach, by the other Party. D. Debt Limitation.This Agreement is expressly subject to the limitations of the Oregon Constitution and Oregon Tort Claims Act, and is contingent upon appropriation of funds. Any provisions herein that conflict with the above referenced laws are deemed inoperative to that Hunger Fighters Oregon Funding Grant Allocation Page 11 extent. E. Severability. If any provision of this Agreement is found to be unconstitutional, illegal or unenforceable, this Agreement nevertheless shall remain in full force and effect and the offending provision shall be stricken.The Court or other authorized body finding such provision unconstitutional, illegal or unenforceable shall construe this Agreement without such provision to give effect to the maximum extent possible the intentions of the Parties. F. Integration,Amendment and Waiver. Except as otherwise set forth herein,this Agreement constitutes the entire agreement between the Parties on the matter of the Program.There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either Party unless in writing and signed by both Parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver by such Party of that or any other provision. G. Interpretation.The titles of the sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. H. Independent Contractor. Each of the Parties hereto shall be deemed an independent contractor for purposes of this Agreement. No representative, agent, employee or contractor of one Party shall be deemed to be a representative, agent, employee or contractor of the other Party for any purpose, except to the extent specifically provided herein. Nothing herein is intended, nor shall it be construed,to create between the Parties any relationship of principal and agent, partnership, joint venture or any similar relationship, and each Party hereby specifically disclaims any such relationship. I. No Third-Party Beneficiary. Agency and County are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right,whether directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name herein and expressly described as intended beneficiaries of the terms of this Agreement. J. Subcontract and Assignment.Agency shall not enter into any subcontracts for any of the work required by this Agreement, or assign or transfer any of its interest in this Agreement by operation of law or otherwise,without obtaining prior written approval from the County,which shall be granted or denied in the County's sole discretion. County's consent to any subcontract shall not relieve Agency of any of its duties or obligations under this Agreement. By execution of this Agreement, County acknowledges and consents to City's use of the Hunger Fighters Oregon ("Hunger Fighters") for its food pantry services program. K. Counterparts.This Agreement may be executed in several counterparts(electronic or otherwise), each of which shall be an original, all of which shall constitute the same instrument. L. Survival. All provisions in Sections 5, 7, 8, 9, 10 and 17 (A), (C), (D), (E), (F), (G), (H),(I), (J), (L), (0), and (Q), shall survive the termination of this Agreement, together with all other rights and Hunger Fighters Oregon Funding Grant Allocation Page 12 obligations herein which by their context are intended to survive. M. Necessary Acts. Each Party shall execute and deliver to the others all such further instruments and documents as may be reasonably necessary to carry out this Agreement. N. Time is of the Essence.Agency agrees that time is of the essence in the performance this Agreement. O. Successors in Interest.The provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective authorized successors and assigns. P. Force Majeure. Neither Agency nor County shall be held responsible for delay or default caused by events outside of the Agency or County's reasonable control including, but not limited to,fire, terrorism, riot, acts of God, or war. However,Agency shall make all reasonable efforts to remove or eliminate such a cause of delay or default and shall upon the cessation of the cause, diligently pursue performance of its obligations under this Agreement. Q. No Attorney Fees. In the event any arbitration, action or proceeding, including any bankruptcy proceeding, is instituted to enforce any term of this Agreement, each party shall be responsible for its own attorneys'fees and expenses. [Signatures on following page] Hunger Fighters Oregon Funding Grant Allocation Page 13 IN WITNESS HEREOF,the Parties have executed this Agreement by the date set forth opposite their names below. Clackamas County City of Lake Oswego Chair, Board of County Commissioners [name/title] Date Date Approved as to Form: County Counsel Date Hunger Fighters Oregon Funding Grant Allocation Page 14 EXHIBIT A Program City of Lake Oswego—City-Led Homelessness Initiatives Program Design 1. Operations and Outreach Social Services for Food Pantry Program: Program Description Agency operates a food pantry program in Lake Oswego, Oregon, strategically located at the intersection of Clackamas and Multnomah counties.The program is designed to provide dependable access to nutritious food and essential hygiene items for families and individuals across the tri-county area.This program will provide biweekly food pantry rides to a small food pantry located in Lake Oswego for vulnerable populations, in coordination with the City's Adult Community Center. Agency will use funds provided in this program to reimburse eligible expenses for operation of the food pantry program, including reimbursement for approved third party operators. Reasonable eligible expenses for the operations of this food pantry program include, but are not limited to food, staff wages,rent, utilities, transportation costs to and from participating local food pantries,and costs associated with organizing and providing pre-made emergency food and supply boxes at pop up pantries within the community;whether the food pantries are operated directly by the City or through third party operators. Agency shall contact County in writing for clarification and/or approval for any contemplated expense related to this program not covered by the foregoing description of allowable uses of funds prior to incurring the expense. Correspondence from Agency seeking clarification or approval should be directed to housingservices@clackamas.us. Upon receipt of the written request for clarification and/or approval, County may either approve or deny the expense as eligible for reimbursement, as determined by County in its sole discretion. Program Goals Agency's program will provide outreach and services to targeted vulnerable populations in Lake Oswego, including families with school aged children, specifically those in the free and reduced lunch program, and coordination with the Agency's Adult Community Center and Greenridge Estates Assisted Living facility to provide biweekly shopping opportunities for residents of these communities. Data Collection & Reporting Agency will track basic demographic information such as age,gender, language spoken, race, and ethnicity of any guest that utilizes an Agency-approved food pantry.Agency will also track income type, household size, living arrangements,veteran or disability status, as well as government assistance eligibility/status.Agency will track each guest/household served by Agency's food pantries to determine the number of guests and households served during a given period of time. Reporting will include a summarization of the various data points mentioned above, demonstrating the need for food pantry services in Lake Oswego, along with other visitation trends over time. Budget The Agency's budget for operations and outreach services for the food pantry is$125,000.00 per year,for three years, for a total amount not to exceed $375,000.00. Hunger Fighters Oregon Funding Grant Allocation Page 115 2. Behavioral Health Case Manager Services: Program Description Agency and the City of West Linn have an embedded Behavioral Health Specialist(BHS) who collaborates with law enforcement to provide crisis mental health services.The awarded funds will be directed to hiring a Behavioral Health Case Manager to deliver essential case management, consultation, and referral services for individuals experiencing mental health challenges, substance abuse issues, housing instability, and other quality of life concerns. The Behavioral Health Case Manager is a mental health professional that works with the BHS and other law enforcement personnel.The Behavioral Health Case Manager will work with the appropriate resources to assist in the assessment of the health care and social service needs of community members suffering from mental health issues, substance abuse, housing and/or other quality of life issues. The Behavioral Health Case Manager will collaborate with the BHS in both communities to assess individuals' needs and facilitate access to vital programs and services.Their support will be pivotal in assisting individuals to access emergency funds, navigate systemic barriers, attend court appointments, and foster strong relationships with community partners.The Behavioral Health Case Manager will primarily operate in the community setting to address the population's diverse needs. Below are the essential duties and responsibilities of the case manager: 1. Work directly and/or indirectly with law enforcement officers to assess and assist community members with actual or reported mental health, substance abuse, houseless, and/or other related quality of life issues. Assess the social and medical service needs of these community members and work to obtain, coordinate, and deliver pertinent resources where necessary. 2. Provide information, consultation,and/or referral for law enforcement officers and staff. 3. Promote and utilize best practices in intervention,treatment methods, and support systems to effectively advocate for the needs of community members at the client and/or system-wide level. Liaise between those persons and the various support services and providers. 4. Monitors client progress and ensures case plans are carriedout. 5. Visits clients in homes, hospitals, and residential care facilities; notes change in mental/physical condition and deficiency in care being provided; reports and may investigate abuse and neglect complaints. 6. Writes case plan summaries; documents services provided to client; researches and compiles case statistics. 7. Develops, submits and modifies necessary documentation to implement payments and program benefits. 8. Prepares documentation for hearings. 9. May be asked to provide information to local, county, and state legal or court entities and may be required to testify at court or other legal proceedings. 10. Demonstrated patience, compassion, and crisis management in working with and in support of internally and externally diverse community members reported to be or suffering from mental health, substance abuse, houseless, or other quality of life related issues. 11. When necessary and/or requested, conduct follow up with identifiedcommunity Hunger Fighters Oregon Funding Grant Allocation Page 116 members or support service providers and be able to consult with other specialists on unique or difficult cases. Behavioral Health services encompass a broad spectrum of individuals, ranging from children to seniors, including those in government-supported or low-income housing, low-income seniors, single individuals, and families. It is acknowledged that a variety of challenges can precipitate crises and mental health episodes that could potentially lead to homelessness. An application process will be instituted to facilitate access to emergency funds, with the case manager guiding individuals through the requisite procedures.The application process will define explicit eligibility criteria, ensuring that applicants are Clackamas County residents, meet income requisites and have exhausted other options. Agency shall make appropriate use of flexible client emergency assistance services funding to support housing stability and wellness goals and will be required to follow the Flexible Funding Use Guidelines, when seeking reimbursement for the client emergency assistance funds. Program Goals The Behavioral Health Unit (BHU), consisting of the case manager and specialist, and Law Enforcement will work together to provide critical support to individuals in behavioral crisis situations stemming from mental health disorders or substance addiction.This joint effort aims to raise awareness and understanding of mental health and substance use within the law enforcement community and beyond. The primary objectives include: • Delivering crisis interventions tailored to communityneeds, • Reducing the use of force, • Minimizing hospitalizations,and; • Preventing repeat offenses leading to jail time. Through intervention, program aims to decrease the frequency of crisis episodes and the reliance on emergency 911 responses.The collaboration also focuses on enhancing the quality of police practices and ensuring the seamless delivery of community-based services through comprehensive cross-training initiatives. This encompasses initiatives to ensure stable housing for individuals, offering support to houseless individuals, addressing basic needs, and facilitating access to essential services. Data Collection & Reporting The BHU will track outcomes in contractor's electronic health record database and a separate spreadsheet. • Monitor the number of individuals served by the case manager and the number of individuals receiving emergency funds. • Track of the number of households and/or individuals served, the specific services provided, and the items purchased, or services paid for using the emergency funds. • Gather data to determine if case manager and/or emergency funds prevented individuals from becoming homeless, or if they received aid or services to assist with their basic needs and access temporary or long-term housing • Collect information to demonstrate that the services or funds received, prevented individuals from being hospitalized or facing charges leading to incarceration. Reporting will include summarization of collected data points to be shared with our law enforcement management, as well as Agency's managers. Hunger Fighters Oregon Funding Grant Allocation Page 117 Budget Agency's budget to provide for the Behavioral Health Case Manager is$145,000 per year, for three years for role salary and benefits, plus $10,000 per year, for three years for emergency assistance funds. The total not to exceed amount is $465,000.00. Services FY 2024-25 FY 2025-26 FY 2026-27 Total Behavioral Health Case Manager - $ 145,000.00 $ 145,000.00 $ 145,000.00 $ 435,000.00 role salary and benefits Behavioral Health Case Manager— and client $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 30,000.00 emergency assistance funds Food Pantry- Operations $ 125,000.00 $ 125,000.00 $ 125,000.00 $ 375,000.00 and Outreach Total Contract Value: $ 840,000.00 Hunger Fighters Oregon Funding Grant Allocation Page 118 Exhibit B Expenses& Payment Schedule Hunger Fighters Oregon Scope of Work&Approved Expenses Through the Clackamas County City-Led Homelessness Initiatives Funding Grant, City of Lake Oswego (City)will provide reimbursement funding to Hunger Fighters Oregon (HFO)for HFO's operational expenses (see next paragraph). Hunger Fighters will be reimbursed for fixed, monthly operations costs.These are: • Rent • Utilities • Food Expenses • Staff Wages&Taxes By using awarded funds for operational expenses, HFO will be directing energy and resources away from fundraising and in-kind food collections and focus on outreach activities that will help create systematic change. As a condition for receipt of reimbursement, HFO will continue, during the term of this Grant,to operate the food pantry, provide food security programs, and connect with customers and sponsors through community outreach. Payment Schedule Pay Schedule: • Contract execution payment (December 2024)—up to $52,085.00 o City of Lake Oswego will reimburse HFO for the approved expenses that were incurred from July 1, 2024 to the date of execution of this Grant—representing the operational expenses for July, August, September, October and November. • Monthly payments—up to$10,417.00 o Reimbursement payments will be made of the month prior, subject to HFO's submission of documentation of eligible expenses. To receive reimbursement, HFO shall provide necessary documentation and receipts to support the requested amounts. Reimbursements will continue until all funding($375,000.00) has been expended or expiration of the Grant Term, whichever occurs first. Hunger Fighters Oregon Funding Grant Allocation Page 119 Exhibit C Hunger Fighters Oregon Program Metrics and Timeline Funds awarded to Hunger Fighters Oregon (HFO)through the Clackamas County City-Led Homelessness Initiatives Funding Grant will cover a portion of HFO's payroll, rent, and utilities, allowing more time and energy to be spent on fundraising for the following three areas of growth over the next three years: 1. pantry outreach &services, 2. becoming a resource hub, and 3. offering resiliency services. Below you will find a year by year breakdown of the metrics and goals for each area. Outreach&Services Description: HFO will continue its outreach efforts to serve vulnerable populations in Lake Oswego and surrounding communities with an extra emphasis on reaching families with school-aged children—specifically those in the free and reduced lunch program—and the senior community. Timeline and Metrics: 2025: • Ongoing outreach to increase guests served by 5%—10%. Currently 75 households are served per week 2024. o Serve approximately 80 households per week via: ■ Increase in marketing and communications efforts to create seasonal and need- based marketing plans using social media and print campaigns. ■ Utilize professional translation services to enhance accessibility for non- English speaking guests. • Increased service to the senior community.Currently 40 guests served every two weeks in 2024. o Increase our current capacity to serve members of the Greenridge Estates Assisted Living Community and the Lake Oswego Adult CommunityCenter (LOACC)from approximately 40 guests every two weeks to 45guests. o Continue to assemble and distribute emergency boxes for ACC participants • Research assistance opportunities for school-aged children facing food insecurity o Begin exploratory conversations with key stakeholders, including parents, school board members, and school counselors, during the remainder of the 2024-25 school year to assess the need for additional summer food support o Schedule exploratory meetings with Portland Backpack to determine if a franchise program in Lake Oswego is a viable and needed food assistance program in this community, with a goal to pilot the program in subsequent years Hunger Fighters Oregon Funding Grant Allocation Page 120 o Use time/resources freed up via funds to create and market an enhanced summer campaign to increase awareness of food insecurity among youth and raise between $15,000 and $20,000. Raised funds would go toward stocking additional food and snack options in the pantry and other resources to assist families with school aged children over the summer o During the summer of 2025,draft and propose a food assistance program plan that will provide students with additional food assistance and resources during the 2025-26 school year 2026: • Ongoing outreach to increase guests served by 15%. Based upon 2024 baseline. o Serve approximately 85 households per week • Ongoing service to the elder community. o Expand senior-specific shop days for guests 55+to serve more seniors and senior living/social communities, • Implement food assistance program for Lake Oswego students facing food insecurity o Upon completion of exploratory work, create a proposal for a Portland Backpack franchise program with Lake Oswego Schools to begin during the 2026-27 school year o Use time/resources freed up via funds to create and market 3rd annual summer campaign to increase awareness of food insecurity among youth and raise between $20,000 and $25,000 to use toward increased food and snack options, and other resources over the summer to assist families. 2027: • Ongoing outreach to increase guests served by 20% o Serve approximately 90 households per week • Ongoing service to the elder community. o Create multiple senior-specific shop days for guests 55+ o Offer emergency food boxes twice per year to up to 50 senior guests and community members, not just those affiliated with LOACC or Greenridge. Currently serving an average of 40 LOACC and Greenridge guests each month. • Implement assistance program for Lake Oswego students facing food insecurity o If approved, begin Portland Backpack franchise program with Lake Oswego Schools o Kick off 4th annual summer campaign to increase awareness of food insecurity among youth and raise between$20,000 and$25,000 to use toward increased food and snack options over the summer to assist families Hunger Fighters Oregon Funding Grant Allocation Page 121 HFO Resource Hub Description: HFO will act as a community resource hub, sharing a more robust and accessible array of resources for pantry guests including but not limited to information on local human service organizations (food, housing, employment, etc), skill-building classes, and other resources that help address the root causes of food insecurity. Timeline and Metrics: 2025: • Update current HFO resource board and TV monitor to highlight local opportunities ona regular(monthly) basis, making sure information is relevant and accessible • Build and post a comprehensive list of community service organizations that may be of use to guests • Post notices and announcements of upcoming community events, such as resource fairs and learning opportunities • Through the use of guest surveys and face-to-face outreach, build a list of desired courses that may be taught on-site (when possible) in 2026. Begin research and planning to begin offering courses in 2026 2026: • Based on guest feedback, offer regular nutrition classes with a target of 10 participants per class • Based on guest feedback, offer skill building classes which may include SNAP/WIC enrollment and eligibility, language courses, employment education (resume writing, interview preparation, etc) o Courses will be free or low-cost • Offer between 4 and 12 classes per year 2027: • Continuation of courses offered above with enhancements such as, information sharing via email/newsletter, additional courses, room for more participants, and the ability to offer free courses to participants Hunger Fighters Oregon Funding Grant Allocation Page 122 HFO Resiliency Hub Description: HFO will act as a community resiliency hub for pantry guests to help with emergency preparedness by providing resources and offering emergency supplies Timeline and Metrics: 2025: • Compile list a comprehensive list of resources that guests can use to find emergency supplies and services in the community, with an emphasis on services that can be obtained for free or low cost • Post/share emergency preparedness information including recommendations, timelines, etc • Post/share governmental emergency alerts and information • Work with senior living communities to determine need and frequency for emergency preparedness kits. Continue to provide 100 emergency food kits for LOACC members. We will offer to provide 25 kits for Greenridge Estates residents 2026: • Continuation of above goals and increase availability of at least one emergency food kit for all pantry guests,annually 2027: • Continuation of above goals with an increase in emergency kits made available for pantry guests that include other non-food supplies, such as batteries, can openers,flashlights, etc.—one kit per household Health, Housing &Human Services Rod Dirney cook CLACKAMAS COUNTY Direcctt or Date: April 5, 2024 To: Madison Thesing, Assistant City Manager From: Adam Brown, Deputy Director Re: City-led Initiatives Intent to Award —City of Lake Oswego Dear Madison, I am writing with an update on the proposals you submitted as part of the county's notice of funding opportunity for city-led initiatives. During a Policy Session this past Wednesday, the Board of County Commissioners unanimously approved staff funding recommendations. The county received more than $30 million in requests from 11 cities in dozens of distinct proposals. The Board approved $7.2 million in requests, including $5.0 million funded by Supportive Housing Services resources, and at least one proposal from every submitting city. You can read more about all of the proposals and funding decisions here. We are excited about the opportunity to partner with so many of our cities on projects that will help achieve our goal of making homelessness rare, brief, and non-reoccurring in Clackamas County. Here are the results of what was approved for Lake Oswego: Description FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Total Behavioral Health Case Manager 155,000 155,000 155,000 - - 465,000 Hunger Fighters 125,000 125,000 125,000 - - 375,000 Database for Behavioral Health Specialists 5,000 — 75,000 ,000 '-7;7003 --1-7-57003 - Lake Oswego Total 280,000 280,000 280,000 - - 840,000 While your request for the database was not funded, we intend to work with you to try to find an alternative solution —we agree that this information access/sharing is really important. Staff are now working on the funding agreements. Our goal is to have those agreements in place around the start of the new fiscal year on July 1st. Your funding will run for three years, through fiscal year 2026-27. Thanks so much for taking the time to submit these proposals. We look forward to working with you on this project. Adam Brown, Deputy Director Clackamas County Health, Housing & Human Services