Agenda Packet - 2025-01-09AGENDA
Boards & Commissions Summit
Thursday, January 9, 2025
5:30 p.m. – 7:30 p.m.
Adult Community Center – Main Floor
505 G Avenue, Lake Oswego, OR 97034
Staff Contact: Quin Brunner, qbrunner@lakeoswego.city
503-675-2543 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
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1.RECEPTION & NETWORKING (30 mins)
2.WELCOME & INSTRUCTIONS (10 mins)
Mayor Joe Buck
City Manager Martha Bennett
3.ROUNDTABLE DISCUSSIONS (60 mins)
Members of the:
•City Council
•50+ Advisory Board
•Budget Committee
•Development Review Commission
•Diversity, Equity, and Inclusion Advisory Board
•Historic Resources Advisory Board
•Library Advisory Board
•Parks, Recreation, and Natural Resources Advisory Board
•Planning Commission
•Sustainability Advisory Board
•Transportation Advisory Board
4.GROUP DEBRIEF (15 mins)
City Manager Martha Bennett
5.ADJOURNMENT
Boards & Commissions Summit Worksheet
In preparation for the Boards and Commissions Summit, we are asking participants to reflect on the prompt questions below and be prepared to discuss at the Summit – best to bring your written comments!
Be ready to discuss and engage on the future priorities of our City!
1.Community Strengths 2.Community Challenges
List three strengths of the Lake Oswego community from your perspective. What do others see as our strengths?
What are you most proud of?
List three challenges of the Lake Oswego community from your perspective. What could we improve? What are others
likely to see as weaknesses?
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2.
3.
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3.
3.City Opportunities 4.City Obstacles
List three opportunities for the City to enhance the community strengths or address the community challenges you
identified above. Where can the City act? How can we turn strengths into opportunities?
List three 3 obstacles that could inhibit our ability to realize these opportunities. What impediments could limit our
success? Are there forces outside our control that you foresee impacting our community?
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2.
3.
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2.
3.
503-675-3984 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
TO: Mayor Joe Buck & Members of the Lake Oswego City Council
FROM: Boards & Commissions Staff
SUBJECT: 2025 Boards & Commissions Summit Report
DATE: January 3, 2025
Ninety-two Lake Oswego residents are currently serving on an Advisory Board, Committee, or
Commission. These volunteers ensure the City Council moves in sync with the community,
advising on issues related to the charge of their Board and offering perspective on the needs of
their neighbors.
Board members represent a diverse and talented group of volunteers who work to enhance the
community we all serve. In general, board members perform three primary roles:
(1) Advisors to Council and Departments,
(2) Champions of Council Priorities, and
(3) Conduits of Emerging Community Needs.
Annually, the City Council hosts a Boards and Commissions Summit to receive direct feedback
from the Boards and Commission members in advance of their goal setting for the new year.
The feedback is paired with the biennial community survey results, community-wide input for
Council goals, and internal department work plans and goals to inform the City Council’s goals
for the year ahead.
For the second year, Boards and Commissions staff submitted a snapshot of the work
accomplished by their various boards, along with top themes or ideas that the Board would like
the City Council to consider in their 2025 goal setting session. Attached are the one-page
reports on these accomplishments and board members’ visions for the year ahead.
Page 2 of 10
50+ Advisory Board
Role of the Board
•Advise the City Council on the needs and interests of City residents who are 50 years of age and over.
•Monitor trends in aging, research new programs and services for people 50 years of age and over
and provide the resulting information to the City Council.
•Make recommendations to the City Council relating to current and potential services, programs and
facilities intended to enhance the quality of life for City residents who are 50 years of age and over.
•Advise and make recommendations relating to actions of the City Council that may affect residents
who are 50 years of age and over.
•Advise the Adult Community Center Manager on policies and programs of the Adult Community
Center when requested by the Manager.
2024-25 Board Members *Officer
Shelley Burgess ∙ Doug Corder* ∙ Betty Holladay ∙ Steven
Kaufman ∙ Linda Rountree ∙ Ann Savage ∙ Steven Unger
City Council Liaison – Massene Mboup
Staff Liaisons – Maria Bigelow, Pam Montoya
Top 2024 Accomplishments
•50+ members contacted 12 Neighborhood Associations
to learn about their emergency preparedness
strategies; they also endorsed hiring LOFD staff to
coordinate with Senior Care Facilities.
•Discussed, asked questions, and supported City staff
who presented on the housing production strategy and
paving projects, including paths, bike routes and roads.
•Provided input to City Manager staff regarding the
west-side Community Center project
Adopted City Emergency Operations Plan,
June 2024
2025 Priorities
•Ask City Council or City staff to meet with Neighborhood Association Chairs at one of their monthly
meetings and discuss emergency preparedness issues and get feedback.
•Increase accessibility of community events for people who use walkers, canes, or wheelchairs (i.e.
Lake Grove Farmers Market on Hallmark Drive, Arts Festival on ball field at George Rogers Park).
•Public transportation options within Lake Oswego city limits
Page 3 of 10
Development Review Commission
Role of the Board
•The Development Review Commission ensures development in Lake Oswego complies with the City’s
land use and development regulations.
•The Commission’s roles and responsibilities include rendering decisions regarding land divisions,
planned developments, design review applications, variances, conditional use permits, and quasi-
judicial amendments to the Comprehensive Plan designations or zoning.
•The Commission exercises the powers and duties as set forth in State Law, the City Comprehensive
Plan, the City Community Development Code, and other applicable City Codes.
2024-25 Board Members *Officer
Kristen Bates ∙ John Dewes ∙ Helen Leek ∙ Larry Linstrom ∙
Yuko Mino ∙ Russ O’Connor* ∙ Dwight Sangrey*
City Council Liaison – Aaron Rapf
Staff Liaison – Johanna Hastay, Kat Kluge
Top 2024 Accomplishments
•Held nine meetings to review four land use applications for
development projects and three requests for hearings for
tree removal. Highlights include:
o Hearing for a Development Review Permit for an
affordable 55-unit multi-family residential development
located in the West Lake Grove Design Overlay.
o Requests for hearings (consolidated) of two Type II Tree
Removal applications on the same site, removal for
construction purposes of an 8-unit Middle Housing
cottage cluster.
Lake Grove Development Project
2025 Priorities
As a review body, the DRC does not set annual goals or
regularly advise the City Council. Rather, its essential
function is ensuring that land use development
complies with the City Code adopted by the City
Council, code which is based on the policies and
regulations recommended by other boards and
commissions to the Council.
Overarching goal: continue to make
informed, thoughtful, and code-based
decisions on projects brought before the
Commission.
Page 4 of 10
Diversity, Equity & Inclusion Advisory
Board
Role of the Board
• Advise City Council about ways to increase engagement in diverse communities.
• Collaborate with the community, Council and staff to implement the DEI Task Force’s
recommendations and create long-term diversity, equity, and inclusion goals.
• Advise the Public Information Office and Communications Team on methods of inclusive outreach
and communicating to diverse groups.
• Promote the City’s efforts to engage diverse populations within the boards and commissions,
neighborhood associations and other civic volunteer structures.
2024-25 Board Members *Officer
Aaron Hollingshead* ∙ Phyllis Kaufman ∙ Auveen Shafaei
Radhika Shah ∙ Lisa Strader ∙ Peren Tiemann ∙ Kimvi To
Jesse Villanueva* ∙ Lexi Ye
City Council Liaison – Ali Afghan
Staff Liaison – Guilian del Rio
Top 2024 Accomplishments
• Facilitated a comprehensive orientation for Board
members, ensuring familiarity with the DEI
Recommendations established by the DEI Task Force.
• Delivered strategic advisory support to City
departments, including the Police, Human Resources,
Planning, and Parks & Recreation Departments, to
advance DEI initiatives across City operations.
• Established key priorities and focus areas for 2025,
setting the stage for impactful projects and initiatives.
DEI Task Force Recommendations Report,
Adopted 2021
2025 Priorities
• Conduct a thorough assessment of the DEI Recommendation Report, analyzing completed actions,
optimizing existing initiatives, and identifying outstanding recommendations requiring
implementation.
• Refine and update the DEI Recommendation Report to accurately document progress and
achievements to date.
• Develop and present a forward-looking update on DEI goals and the Recommendation Report to City
Council, showcasing ongoing efforts and future priorities.
Page 5 of 10
Historic Resources Advisory Board
Role of the Board
• Promote and foster the historic, educational, architectural, cultural, economic, and general welfare
of the public through the identification, preservation, restoration, and protection of those
structures, sites, objects, and districts of historic and cultural interest within the city.
• Advise the City Council or other City boards and commissions on local, state or federal laws and
regulations relating to historic preservation.
• Research and recommend property owner incentives to City Council to assist in continued
preservation of historic resources.
2024-25 Board Members *Officer
Denise Bartelt ∙ Mary Bosch ∙ Kasey Holwerda* ∙ Meg
Matsushima* ∙ Veronica Park ∙ Robin Quon ∙ Jen Wiley
City Council Liaison – Rachel Verdick
Staff Liaison – Paul Espe
Top 2024 Accomplishments
• Received grant funding as a Certified Local
Government from the State Historic Preservation
Office.
• Completed a complete a Reconnaissance Level
Survey of the Lake Grove Neighborhood.
• Celebrated Preservation Month and provided
public outreach about the City's Historic
Preservation program throughout the year.
• Provided funding to property owners on the City’s
Landmark Designation List through the Historic
Preservation and Education Grant Program.
• HRAB members have done an excellent job in
providing their expertise during the required land
use review process for historic alteration.
Historic Photo of Lakewood Neighborhood
2025 Priorities
• Development and market pressure on historic properties resulting in alterations that are
incompatible.
• National Register Properties that are not on the City's Landmark Designation List (LDL) are under-
protected because they are not subject to the City's design review criteria.
• Continue with the efforts of documenting historic properties in older neighborhoods before they are
demolished or altered beyond recognition.
Page 6 of 10
Library Advisory Board
Role of the Board
• Uphold the right of all citizens to full access to information by providing open access to Library
resources and services in accordance with the Library Bill of Rights.
• Advise, at the request of the Library Director, on written policies governing the operation, use and
programs of the Library, and review such policies on a regular basis.
• Participate in long range planning for library services.
• Make recommendations to the City Council with respect to services, facilities, and all other matters
pertaining to the maintenance and improvement of the Public Library.
• Organize an annual fund-raising campaign to solicit contributions to the Library Endowment Fund.
2024-25 Board Members *Officer
Joy Fabos ∙ Lilisa Hall ∙ Seth Pauley ∙ Mark Pontarelli ∙ Anisha
Oruganty ∙ Enid Rittman ∙ Patricia Walls* ∙ Patrick Walsh
Kent Watson*
City Council Liaison – Trudy Corrigan
Staff Liaisons – Melissa Kelly, Donna Harlan
Top 2024 Accomplishments
• Guided the Library through a seismic hazard and general
facility condition assessment study for the current facility, that
included cost estimates.
• Advised the Library to expand the Lake Oswego Reads
program with the addition of a youth companion book and
more youth events starting in 2024.
• Advised on strategic growth of library mobile and outreach
services, including hiring our first full-time outreach lead,
ordering a bookmobile for delivery in 2025, and significantly
expanding home delivery service promotion and registrations. Library Seismic Evaluation Report
2025 Priorities
• Communicate library facility and service needs and gaps in order to build community understanding
and support for a future capital bond.
• Continue expansion of mobile and outreach services to improve access to the library, including equity-
focused outreach programs, implementation of a bookmobile route, and planning for future
implementation of hold lockers and/or book/material vending machines.
• Improve communications with and service delivery for residents who speak languages other than
English, including translation of key documents, utilization of interpreter services, and ongoing training
for staff.
Page 7 of 10
Parks, Recreation & Natural Resources
Advisory Board
Role of the Board
• Promote community awareness of parks, recreation opportunities, and natural resources.
• Coordinate with government and community organizations on issues related to in park planning, use,
programming, and natural resource protection.
• Monitor and communicate the needs of the public, as well as local, regional, and national trends in
recreation and natural resource protection.
• Acquire land, including through, easements and, donations, and apply for land use approval to
preserve and provide parks, open spaces, trails, bikeways, and natural resources.
• Engage in strategic planning to guide the development, use, programming, and policy of the City’s
parks, recreation and natural resources.
2024-25 Board Members *Officer
Edwin Becker ∙ Diya Deepu ∙ Jason Dorn* ∙ Sarah Ellison ∙ Kara
Gapon* ∙ Katherine Gregg ∙ Rebecca Greene ∙ Patrick Gutierrez
Matthew McGinnis ∙ Jennifer Mozinski ∙ Greg Wolley
City Council Liaison – John Wendland
Staff Liaison – Ivan Anderholm, Dina Balogh
Top 2024 Accomplishments
• DEI Framework Goal: We delivered a
framework for evaluating future Department
plans, policies, and operational decisions
through a rigorous DEI lens.
• Natural Areas Management Goal: We b egan
the process of evaluating existing plans and
on-the-ground conditions at two of the largest
Natural Areas within Lake Oswego.
• Luscher Farm Funding Goal: We
recommended that a portion of the Metro
Bond Share funds be allocated to the Luscher
Farm Access and Parking project, a decision
that was ultimately adopted by the City
Council.
Aerial view of Rosemont/Stafford Roundabout
featuring Rassekh Park and Luscher Farm
2025 Priorities
• Identify opportunities for Board alignment with Parks Plan 2040 Recreational Priorities
• Developing Board knowledge and familiarity with Department assets
• Support existing City/Department plans and Board initiatives
Page 8 of 10
Planning Commission
Role of the Board
• Focuses on land use policy issues and makes recommendations to the City Council on such issues,
based on criteria outlined in the City's Comprehensive Plan and Community Development Code.
• Serves as the Commission for Citizen Involvement to assist with the development of a program that
promotes and enhances community involvement in land use planning.
• Assists in the implementation of the citizen involvement program.
• Evaluates the planning and land-use process being used for community involvement.
2024-25 Board Members *Officer
Don Mitchell* ∙ Diana Moreno* ∙ Rachel Naujock ∙ Miles
Rigby ∙ Dave Schenone ∙ Jeremy Slyh ∙ Jim Thwing
City Council Liaison – Massene Mboup
Staff Liaison – Erik Olson, Iris McCaleb
Top 2024 Accomplishments
• Adoption of the Housing Production Strategy (HPS)
(LU 24-0024), including the adoption of
amendments to comply with the state's Climate-
Friendly & Equitable Communities rules through
the elimination of minimum parking requirements
(HPS Strategy #2) (LU 24-0025).
• Recognition of the Mary's Landing Neighborhood
Association, a new NA in Lake Oswego (PP 23-
0008).
• The adoption of stormwater-related code
amendments to comply with recent updates to the
State of Oregon Department of Environmental
Quality's stormwater permit requirements (LU 24-
0022).
Adopted Housing Production Strategy
2025 Priorities
• Comprehensive Review of the Community Development Code; Code Audit and Amendments (HPS
Strategy #1)
• Rezoning for Housing (HPS Strategy #3)
• Tree Code Update
Page 9 of 10
Sustainability Advisory Board
Role of the Board
• Advise and assist the City Council in efforts to make City operations more sustainable.
• Advise in the development of plans and policies to enhance the sustainability of the City as a whole.
• Educate and engage the public in efforts to make the community of Lake Oswego, including residents,
businesses, and institutions, more sustainable.
2024-25 Board Members *Officer
Robin Palao Bastardes ∙ Buzz Chandler ∙ Luna Flores ∙ Jay
Hamachek* ∙ Lisa Helfer ∙ Mason Klein ∙ Kara Orvieto
Ashley ∙ Mark Puhlman ∙ Whitney Street*
City Council Liaison – Trudy Corrigan
Staff Liaison – Amanda Watson
Top 2024 Accomplishments
• Conducted public education and outreach on City climate
and sustainability programs and sustainability resources for
residents through tabling at the Lake Oswego Farmers’
Market and organizing the third annual Sustainability
Resource Fair with partner organizations in April.
• Facilitated a successful public process to consider whether
and how the City should provide for expanded recycling
services for Lake Oswego residents. SAB heard presentations
from involved companies, invited public comments, and
provided a recommendation to the City Council.
• Received briefings and provided input on a diverse array of
topics related to climate and sustainability, including the
Urban and Community Forestry Plan update, the EV
Charging Strategy, the Transportation System Plan and
pathways projects, managing the health of Oswego Lake,
and Portland’s policy on gas powered leaf blowers. Tabling at the Farmers’ Market
2025 Priorities
• Improving availability of data and metrics on energy use and emissions to drive action, through
adopting a Home Energy Score disclosure requirement and updating the City’s greenhouse gas
emissions inventory.
• Develop a plan to phase out gas-powered landscaping equipment in Lake Oswego.
• Sustainable transportation, in particular improving safety and infrastructure for biking and walking
and increasing use of public transit.
Page 10 of 10
Transportation Advisory Board
Role of the Board
• Advise the City Council regarding the Transportation System Plan, prioritization of traffic, transit, and
infrastructure projects.
• Monitor and evaluate the effectiveness of traffic demand management strategies and recommend
actions for improvement.
• Advise and make recommendations on rail transportation issues, including those involving the
Willamette Shore Rail Line.
• Advise as to the coordination of planning and programming of transportation projects and funding
with other governmental agencies and private interests.
2024-25 Board Members *Officer
Kasey Adler* ∙ Nathan Bender ∙ Theresa Bianco ∙
Michele DeBuhr ∙ Lawrence Magura ∙ Trevor Sleeman ∙
Amin Wahab* Mario Welliver
City Council Liaison – Aaron Rapf
Staff Liaison – Will Farley, Chris Fairley
Top 2024 Accomplishments
• Pathways prioritization for the third round of
citywide pathway projects
• Working towards "20 is Plenty" to support the
2024 City Council goal to adopt the speed
program for residential/local streets
• Neighborhood Transportation Management
Plan (NTMP) for Goodall Rd
Completed and Underway Pathway Projects Map
2025 Priorities
• Complete "20 is Plenty" policy for Council consideration and adoption
• Identify improvements for Goodall Rd in conjunction with the NTMP
• Review the State’s Climate-Friendly and Equitable Communities program guidelines and their impacts
on local transportation system and codes