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Agenda Packet - 2025-01-09AGENDA South Shore Fire Station Task Force Thursday, January 9, 2025 6:00pm – 8:00pm 17680 Pilkington Rd Lake Oswego, OR 97034 Staff Contact: Quin Brunner, qbrunner@lakeoswego.city 503-675-2543 1880 SOUTH SHORE BLVD LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please follow the link below: us06web.zoom.us/j/88081439866?pwd =9uI7yswI27OfpOrbx8TpxNfHfD3ge6.1 ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 1. CALL TO ORDER 2. APPROVAL OF MINUTES December 5, 2024 3. REVIEW OF DELIVERABLES (10 mins) Quin Brunner 4. DISCUSSION (10 mins) Renovation v. Rebuild 5. CITY BUDGET 101, FUNDING OPTIONS (20 mins) Jeff Gudman 6. DISCUSSION (10 mins) Questions? 7. PRELIMINARY COST ESTIMATES (30 mins) Quin Brunner 8. DISCUSSION (25 mins) Rank project options 9. PREVIEW OF NEXT MEETING (15 mins) Chair Chris Durkee 10. ADJOURNMENT Next Meeting: January 30, 2025 from 6:00pm to 8:00pm at the Public Works Building South Shore Fire Station Task Force DRAFT Minutes December 5, 2024 Page 1 of 5 CITY OF LAKE OSWEGO South Shore Fire Station Task Force Minutes December 5, 2024 DRAFT Members Present: Chris Durkee, Aidan Shannon, Buzz Chandler, Carrie Love, Christian Manz, Dashel Hinrichs, Ellen Steel, Ginny Perelson, Jeff Gudman, Jon Harrell, Karen Sampson, Kianna Angelo, Liza Parker, Mignon Reynolds, Patrick Cechini, Councilor Trudy Corrigan, Lieutenant Jonathan Isbell Members Absent: Gabriella Tuna Garamvolgyi G. Roman Staff: Don Johnson, Kristine Artman, Amanda Creek, Quin Brunner, Sidaro Sin CALL TO ORDER Chair Chris Durkee called the meeting to order. APPROVAL OF MINUTES Chair Durkee asked if anyone would like to move that the minutes from last meeting be approved: ● Motion to approve the minutes as submitted: Jeff Gudman ● Second: Buzz Chandler ● In favor: Chris Durkee, Aidan Shannon, Buzz Chandler, Carrie Love, Christian Manz, Dashel Hinrichs, Ellen Steel, Ginny Perelson, Jeff Gudman, Jon Harrell, Karen Sampson, Liza Parker, Mignon Reynolds, Patrick Cechini ● Opposed: None ● Abstention: None RECOGNITION OF ACHIEVEMENTS Aidan Shannon & Lieutenant Jonathan Isbell Chair Durkee recognized Aidan Shannon for leading his LO Water Polo team to their third state championship in four years, blocking eight shots in their 12-9 win over Newberg. Aidan and three of his teammates were among the seven “First Team All-League Players” in the Three Rivers League. Chief Kristine Artman recognized Lieutenant Jonathan Isbell for an exceptional water rescue conducted on May 11, 2024. After responding to a call on the Clackamas River, Lieutenant Isbell made a pivotal decision to conduct a secondary search, which led to rescuing three additional victims. Lieutenant Isbell, along with Driver Engineer Wayne Brown, and Firefighter Brandon Gastelum-Plata will be recognized by the City Council for their exceptional skills, bravery, and professionalism at a future date. South Shore Fire Station Task Force DRAFT Minutes December 5, 2024 Page 2 of 5 REVIEW – THE CASE FOR FOUR STATIONS Chair Durkee briefly reviewed the rationale the group had compiled at the previous meeting for maintaining four fire stations. Reasons included: • Four stations are necessary to maintain the Department’s high standard of service and rapid response times. • Even marginally longer response times reduce survivability in critical medical incidents (such as heart attacks) and increase fire-related damage. • Without the addition of Station #212, response times will likely fail to meet contract terms with Clackamas County and AMR, leading to a significant revenue loss for the Fire Department. • Slower response times could also lower Lake Oswego’s ISO rating, increasing insurance rates for residents. • Maintaining four stations supports current and future growth, especially in the south side of the lake, with high-density residential developments and new attractions such as the Lake Oswego Recreation and Aquatic Center. • This station houses the Fire Department’s rescue boat, which is essential for providing proximity to Oswego Lake and the Willamette River. MEMBERSHIP UPDATE Quin Brunner shared that Jim Wolper, who lives next door to Station 212, resigned from the Task Force. Jim Wolper and his wife Terri Ross (who had been attending Task Force meetings and tours as a member of the public) had reached out to Quin to share that if additional land is needed for the project, they would be willing sellers. After further discussion with Quin, because there is a non-zero possibility of the Task Force recommending this course of action, Jim decided to resign to avoid any real or perceived conflict of interest. Quin expressed his gratitude to Jim and Terri for their generosity and civic-minded approach to this project. TOUR TAKEAWAYS Lieutenant Isbell facilitated a share-out of takeaways from the fire station tours members had attended between meetings (TVF&R Station 39 and Clackamas County Fire District Station 16). Key takeaways included: General ● The two stations are fairly different from one another. ● The size and layout of the stations varies. ● The dorm style layout was preferred over locker rooms. ● Space utilization was a key issue: there was concern about how efficiently space is used. ● There’s really no ability to expand in the stations we visited. ● If two companies needed to be housed in one station, it could potentially be an issue due to space. What we liked about the Fire Stations we toured • The individual dorms allowed firefighters to have privacy, time to themselves, ability to have conversations with loved ones, manage medication, reflect, etc. • Multiple doors from every living space led directly off the bay, allowing for as much access to the bay as possible. South Shore Fire Station Task Force DRAFT Minutes December 5, 2024 Page 3 of 5 • Gyms were included to encourage physical fitness and well-being. What we disliked about the Fire Stations we toured • Both stations had fancy architectural finishes that were unnecessary and difficult to replace when damaged. It was suggested that it’s better to build sustainably without excessive costs. • Bay doors were very expensive and could take months to fix. Broken bay doors can slow down response time, which is a critical issue. • Locker rooms required firefighters to walk outside to use the bathrooms, as opposed to dorms where everything is contained in one space. • Issues arose with motion sensor lights being triggered when someone rolled over in their bed, disrupting rest. High priorities for a Station 212 rebuild • Advocate for not only the current needs (housing 2 companies simultaneously) but also for potential future needs. • Considerations for accommodations needed for the truck in case another station is down for maintenance or facilities repairs. Future trucks will also likely have weight and length increases that need to be accounted for. • Assumptions should be made to accommodate future apparatuses and gear, with a focus on these needs over dorms and other downtime spaces. FACILITY NEEDS Chief Artman presented an overview of the primary drivers of square footage in a fire station. She then outlined a range of square footage needs for the Station 212 project. ● Three main spaces in a Fire Station: ○ Apparatus Bay (includes Bay, Turnout Room, Decontamination Room, EMS Storage, Shop, General Storage, General Circulation Space); Subtotal: 5,082 sf to 6,542 sf ○ Living Space (includes Bunk Rooms, Bathroom with shower, BC quarters, Kitchen and Dining, Day Room, Lieutenant Office, Group Office, Fitness, Laundry, Storage, Data, Electrical, Mechanical, General circulation in living space); Subtotal: 4,798 sf to 6,121 sf ○ Public-Facing Space (includes Community Room, Public Bathroom, Respite Room, Lobby, Entry, Storage, General Circulation); Subtotal: 1515 sf to 1588 sf ● First draft square footage range: 11,394 sf (min), 14,252 sf (max) ● We are limited to 35% lot coverage, so this size building would require a 41,000 sf lot. CURRENT & ALTERNATIVE SITE PROFILES Quin Brunner reviewed the criteria for evaluating prospective alternative sites, generated by Task Force members at the last meeting: ● Location: No sites west of the current location. ● Zoning: Site must allow for a major facility or be highly likely to receive a variance. ● Access: Site should be on a major or minor arterial road or a major collector road. ● Geohazards: The site should not be located on a fault line or in a landslide-prone area. ● Size: A larger site, ideally around 41,000 sf, is preferred. ● Response Time: An alternative site should result in an improvement in response times. ● Acquisition: Non-public land can be considered, but this may increase costs and time constraints. South Shore Fire Station Task Force DRAFT Minutes December 5, 2024 Page 4 of 5 Quin evaluated the current site and two alternatives using these criteria: ● Current Site (1880 South Shore Blvd) ○ Location: N/A ○ Zoning: Yes ○ Access: Major Collector ○ Geohazards: Moderate susceptibility to shallow landslide (mitigable) ○ Size: 31,512 sf ○ Response time: 95.90% / 87.95% ■ % of residences within 6 min drive ○ Acquisition: None ● Alternative One (Stafford Road) ○ Location: Yes, within constraints ○ Zoning: Yes ○ Access: Minor arterial ○ Geohazards: Slide area and weak foundation soil ■ Worse standing than the current location. ○ Size: 44,694 sf ■ More space than needed (41,000 sf) ○ Response time: 96.40% / 84.52% ○ Decreases in Mary's Woods area: Response times for Alternative One decrease in the Mary’s Woods area, which is a significant drawback when considering this location. ○ Acquisition: $1.5 m+ ■ Condemnation likely ■ This home and land were purchased recently. ● Alternative Two (Hypothetical McVey-Cornell) ○ Location: Yes ○ Zoning: Yes ○ Access: minor arterial ○ Geohazard: Likely susceptible to shallow landslide ○ Size: Hypothetical ■ There is no land so wouldn’t know how big, but there is a minimum 5 home acquisition which is estimated around $3.5 million ○ Response time: 99.05% / 97.60% ■ % of residences within 6 min drive DISCUSSION OF CURRENT & ALTERNATIVE SITES Chair Durkee then opened the floor for discussion, asking Task Force members to rank the three options. Voting for rank in priority of alternative sites: ● Motion to recommend the current site as the optimum location for rebuilding Station 212: ○ Moved by: Jeff Gudman ○ Second: Dashel Hinrichs ○ In favor: Chris Durkee, Aidan Shannon, Buzz Chandler, Carrie Love, Christian Manz, Dashel Hinrichs, Ellen Steel, Ginny Perelson, Jeff Gudman, Jon Harrell, Karen Sampson, Kianna Angelo, Liza Parker, Mignon Reynolds, Patrick Cechini South Shore Fire Station Task Force DRAFT Minutes December 5, 2024 Page 5 of 5 ○ Opposed: None ○ Abstention: None ● Motion to find that Alternative One is preferable to Alternative Two, but that both are significantly less preferable than the current site: ○ Moved by: Jeff Gudman ○ Second: Carrie Love ○ In favor: Aidan Shannon, Buzz Chandler, Carrie Love, Christian Manz, Dashel Hinrichs, Ellen Steel, Ginny Perelson, Jeff Gudman, Jon Harrell, Karen Sampson, Kianna Angelo, Liza Parker, Mignon Reynolds, Patrick Cechini ○ Opposed: None ○ Abstention: Chris Durkee PREVIEW OF NEXT MEETING Staff distributed materials related to the next meeting. Chair Durkee highlighted a handout summarizing all of the elements that are including in a cost estimate. He then shared that the two main topics of discussion for the next meeting are: • Rough Project Costs: An overview of preliminary cost estimates will be discussed, factoring in soft and hard costs, as well as escalation. • Funding Methods: Discussion around how to finance the project, including potential bond options, grants, and other funding sources. Meeting adjourned around 7:45 pm. Respectfully submitted, Quin Brunner Management Analyst