Agenda Packet - 2025-01-08AGENDA
LIBRARY ADVISORY BOARD
Wednesday, January 8, 2025
7:00 – 9:00 p.m.
Library
706 Fourth Street, Lake Oswego, OR 97034
The Library closes at 7pm, please arrive prior to 7pm
Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city
503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
Virtual Access
This meeting will be held in
person. To participate remotely,
please email the staff contact at
least 24 hours before the meeting.
ADA Accommodation Requests
lakeoswego.city/accommodation
503-635-0282; Relay 711
Please allow four business days to
process your request.
Translation Services
Traducción o interpretación
翻译或传译
통역혹은번역
503-534-5738
Kent Watson ∙ Patricia Walls ∙ Patrick Walsh ∙ Mark Pontarelli ∙ Lilisa Hall ∙ Joy Fabos ∙
Seth Pauley
Melissa Kelly, Staff Liaison ∙ Anisha Oruganty, Youth Liaison ∙ Enid Rittman, Youth Liaison ∙ Rachel Verdick, Council
Liaison ∙ Liberty Planck, Alternate
1. WELCOME NEW COUNCIL LIAISON
2. INTRODUCTIONS
3. APPROVAL OF MINUTES
December 11, 2024
4. CITY COUNCIL UPDATE
Councilor Rachel Verdick
5. PUBLIC COMMENT
The purpose of Public Comment is to allow community members to present information or raise an
issue regarding items not on the agenda or regarding agenda items that do not include a public hearing.
A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes
in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please
email the comment to the staff contact listed above at least 24 hours before the meeting.
6. DIRECTOR’S REPORT
6.1 Strategic Plan updates
6.2 Clackamas County updates
7. OLD BUSINESS
7.1 Boards & Commissions Summit reminder
8. NEW BUSINESS
Page 2
503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
8.1 Chair/Vice-Chair elections
9. INCOMING CHAIR REMARKS
10. YOUTH LIAISON REMARKS
11. FRIENDS OF THE LIBRARY REPORT
12. ADJOURNMENT
Next Meeting: February 12, 2025
CITY OF LAKE OSWEGO December 11, 2024
Library Advisory Board Library
1
503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Present: Kent Watson, Pat Walls, Mark Pontarelli, Seth Pauley, Joy Fabos, Patrick Walsh, Lilisa Hall,
Councilor Corrigan, Enid Rittman, Anisha Oruganty, Liberty Planck, Phil Wikelund, FOLOPL Liaison
Staff Present: Melissa Kelly, Donna Harlan
Absent: None
1. Call to Order
The Library Advisory Board (LAB) meeting was called to order by Chair Kent Watson at the
Lake Oswego Public Library (LOPL) on Wednesday, December 11, at 7:00 pm.
2. Minutes
Motion to approve was made by Walsh and seconded by Fabos. The November 13, 2024
minutes were unanimously approved by LAB.
3. City Council Update – Councilor Corrigan
Council Corrigan shared the latest updates from City Council meetings which included:
November
o Approved the contract with Farber Specialty Vehicles for a bookmobile.
o Approved the local government grant program agreement with Oregon Parks.
o Approved a public improvement construction contract award for the construction
of a pathway from the golf course to the bridge that is ADA compliant.
o Authorized the City manager to sign an intergovernmental agreement with
Trimet to provide officer services to the transit police division beginning
December 1.
o Appointed an alternate to 50+ Board.
o Held a public hearing relative to code changes necessary to accommodate our
upcoming wastewater treatment facility.
December
o Authorized the City manager to accept and sign the intergovernmental
agreement with Clackamas County for the Clackamas County city led
homelessness initiatives funding grant.
o Passed a resolution to streamline public contracting.
o Studied master fees and charges.
Kelly thanked Councilor Corrigan for being part of LAB this year and we enjoyed
having her as part of the board. We appreciate her contributions, and listening to our
discussions and are sad to see her go!
4. Public Comment - none
5. Director’s Report - Melissa Kelly
Strategic Plan progress updates
Bookmobile procurement: Thank you for City Council’s support. The bookmobile has been
ordered!
o The vehicle is the size that staff can drive, so not too large.
o The new vehicle is the only one on the market that has an ADA accessible ramp
straight up to the door so we don’t need a lift; everyone can get on and off
CITY OF LAKE OSWEGO December 11, 2024
Library Advisory Board Library
2
503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
comfortably. It is the extra wide model and will feel spacious and welcoming. Our
outreach team is very excited about this and are planning for the future.
Outreach team planning meetings
o The team is working hard on community mapping and research with up to date data
to be able to continue to plan how we deliver service.
o The team is focusing on research/professional development for staff, including a
series through the ALA on co design and working with the community to understand
their needs in designing services.
o The team continues to work on relationship building, planning for the bookmobile
rollout, and continuing to strengthen current partnerships and offer mobile pop-ups
until the bookmobile arrives.
Senior Scholar program with ACC/Parks & Rec
o The program is scheduled for January through April 2025 initially bringing a series of
programs of interest to older adults in the community. Current topics include AI; the
role of immigration and shaping our communities; the science of climate change;
murals and street art as voices and social change.
o The Library, ACC and Parks & Rec have been working together to put this program
together. If successful, we look forward to it continuing.
LO Reads updates
o The LO Reads section of the library website now has regular updates, and the
calendar of events is almost finalized.
o Our master PR document is being finalized this week, with the brochure to be given
away at the book giveaway on March 1. The Friends giveaway is anticipated to be in
February.
o Fabos and Watson volunteered to put together prize baskets for the raffle drawing.
Document translation
o There are over 40 languages spoken at home within LOSD.
o Top 5 languages are: Spanish, Korean, Mandarin Chinese, Japanese, Russian.
o The library is also translating documents into Ukrainian and Vietnamese to meet
needs of patrons we are seeing through outreach and/or at the library.
o We have established a document translation priority matrix and budget planning
worksheet as we are wanting to translate and update all of our policies.
o Library card applications have already been translated into multiple languages,
along with forms to request materials, tech help and the form to become a volunteer.
o Most forms are digital and we are working on having those documents translated,
but the ability to do so is not always within our control due to the setup of the ILS
system.
o A welcoming subcommittee has been created at the library. They are working on
lobby signage to include languages other than English and are creating a more
visible Friends area, as well as considering a new place of honor near the poetry
collection for the William Stafford panels.
CITY OF LAKE OSWEGO December 11, 2024
Library Advisory Board Library
3
503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
o LAB had some discussion that included suggestions and ideas related to document
translation, and related to the potential relocation of the William Stafford panels.
o
Facility
o Kelly shared that we will be getting quotes on securing bookshelves on 2 nd floor.
o The library is working on determining low budget/high impact items from our ADA
transition plan priorities list.
o Managers are working on creating a sensory friendly area within the library. We
have had an ADA accommodation request specific to creating a sensory friendly
area, and believe we will be able to fulfill that accommodation at a relatively low cost.
Fundraising updates
This year the library teamed up with the Friends on our year end fundraising campaign.
o 4 different letter variations were sent out to the community directing donations to the
Friends. Lists consisted of current Friends, archived (inactive) Friends, the current
library mailing list (226 people) and the library eNewsletter (8000 people).
o The Friends meet next week and we will find out estimated costs for the campaign.
Currently we have determined that the library cost was just under $350 to mail 226
letters.
Watson and Kelly have been discussing a larger capital campaign with a focus on hold
lockers/book vending machines. Kelly shared that we anticipate having a vendor selected
for the contract and be able to move forward around July 2025.
o Hold lockers start at around $40,000 depending on the vendor, with the high end
being about $200,000 for the multi unit with all the bells and whistles.
o Watson and Kelly are currently working on strategy and focusing on populations to
determine needs and possible locations.
New LINCC logo rollout
The libraries in Clackamas County have been working toward a new logo.
o Changes stem from the results of a community survey from last year.
o A subcommittee was created with a representative from each library that worked
with the innovation and marketing committee and the equity committee to develop
the new logo.
o The unveiling has begun on the LINCC website with the full changeover happening
January 2.
Budget Update
The library will be submitting our budget for the next biennium in mid-February to go
before the budget committee in May. Kelly is unable to share the budget with LAB before it
is shared with the budget committee, but there are areas that are changing and she will
share a snapshot in the coming months.
6. New Business
CITY OF LAKE OSWEGO December 11, 2024
Library Advisory Board Library
4
503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Kelly shared that LAB has been asked to submit three bullet points for our top three board
accomplishments for 2024 and three bullet points for our top issues and themes for 2025.
o 2024 LAB Goals have been achieved.
The only thing not completed was a design and cost estimate for a new building,
but we did accomplish a seismic, hazard and general facility condition
assessment.
The LO Reads youth expansion was successful.
The library continues to expand outreach services including hiring a full-time
outreach lead, expanding home delivery and ordering the bookmobile.
o 2025 LAB goals, in order of importance according to LAB are as follows:
Communicate library facility and service needs and gaps in order to build
community understanding and support for a future capital bond.
Continue expansion of mobile and outreach service to improve access to the
library, including equity-focused outreach programs, implementation of a
bookmobile route, and planning for future implementation of hold lockers/book
vending machines.
Improve communications with and service delivery for residents who speak
languages other than English, including translation of key documents, utilization
of interpreter services and ongoing training for staff.
7. Chair Remarks – Kent Watson
Watson shared this is his last month as chair with elections to be held at the January 2025
meeting.
Watson encouraged anyone interested in being chair to message Kelly and he shared with
LAB a little bit about what it entails being chair and the monthly time commitment.
.
8. Youth Liaison Remarks – Enid Rittman; Anisha Oruganty
Rittman is on the AI Advisory board, working with LOSD policies and how to use AI
properly and inquired as to what we could do at LOPL to improve AI literacy.
o Kelly shared that librarian April Younglove leads presentations; and provides
tech support related to AI.
o Rittman thought possibly the basic principles of AI and how to know when it is
misleading and its pitfalls, and how it can be a useful tool would make a good
social media campaign.
Oruganty was excited to hear about the decreased wait time for the bookmobile
9. Friends of the Library - Phil Wikelund
The Friends have purchased the 2025 LO Reads books and are hoping to provide more if
needed.
The Booktique is doing well; collectible materials are selling well, and the Booktique is
selling books locally & nationally.
Over the summer there was a change in officers which is bringing new energy to the
organization in terms of more ambitious fundraising.
CITY OF LAKE OSWEGO December 11, 2024
Library Advisory Board Library
5
503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
The website has been redesigned with a new look and better functionality.
10. Adjournment
Motion to adjourn was made by Hall, seconded by Pontarelli. The meeting was adjourned at
8:32 pm. The next LAB meeting will be held January 8, 2025.
Respectfully submitted,
Donna Harlan
Lake Oswego
Fiscal Year to date
ending June 2025
General Information
Number of new borrowers/patrons added 224 1,878
Number of registered borrowers 24,187 24,187
Books and other print items
Number of physical units owned 124,768 124,768
Number of physical units added 750 6,264
Audio Materials
Number of physical units owned 16,168 16,168
Number of physical units added 21 383
Video Materials
Number of physical units owned 19,189 19,189
Number of physical units added 67 589
Other library materials
Number of physical units owned 1,011 1,011
Number of physical units added 3 16
Total items owned 161,136 161,136
Total items added 841 7,252
Magazine Issues
Number of physical units owned 1,902 1,902
Number of physical units added 113 788
Holds Placed 13,131 83,486
Holds Filled 11,069 69,176
Holds Expired 30 189
Holds Expired on shelf 1,659 9,474
Circulation of library materials at all facilities for the fiscal year
Library2Go & Advantage Circulation Combined 13,777 79,043
E-book Reader Circulation with material type of CHILD 6 34
E-book Reader Circulation with material type of YA 1 6
Adult Checkouts 17,909 109,033
Adult Renewals (via WorkFlows and PAC) 11,398 68,081
No Longer Used --
Adult Renewals (via Shoutbomb) 366 1,718
Adult Renewals (via TeleCirc) 63 581
December 2024
Lake Oswego
Fiscal Year to date
ending June 2025December 2024
Adult Renewals (TOTAL) 11,827 70,380
YA Checkouts 853 6,524
YA Renewals (via WorkFlows and PAC) 703 5,150
No Longer Used --
YA Renewals (via Shoutbomb) 30 219
YA Renewals (via TeleCirc) 0 4
YA Renewals (TOTAL) 733 5,373
Child 1st-time circ excluding E-book Reader uses 10,354 75,704
YA 1st-time circ excluding E-book Reader uses 852 6,518
Number of Circulation of Electronic Materials 13,784 79,083
Child Checkouts 10,360 75,738
Child Renewals (via WorkFlows and PAC) 7,194 47,813
No Longer Used --
Child Renewals (via Shoutbomb) 564 2,596
Child Renewals (via TeleCirc) 0 49
Child Renewals (TOTAL) 7,758 50,458
Total 1st-time circulation 42,899 237,043
Total renewals 20,318 126,211
Total circ of Adult materials 29,736 179,413
Total circ of YA & Childrens materials 19,704 138,093
Total circ of YA materials 1,585 11,891
Total circ of Childrens materials 18,118 126,196
Total circ 63,223 396,583
Self-Check Circulation
Self-check checkouts 24,732 161,521
% of physical item checkouts at self-checks 84.9%84.5%
Check Ins
items CHECKED IN via book drop or circ desk return 32,685 205,284
items CHECKED IN from "in transit" status 23,222 139,478
TOTAL items checked in 55,907 344,762
Lake Oswego
Fiscal Year to date
ending June 2025December 2024
Items loaned to other libraries
Items loaned to other libraries within resource-sharing network
(LINCC)16,195 95,463
Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)112 1,156
Total loans to other libraries 16,307 96,619
Items borrowed from other libraries
Items borrowed from libraries within resource-sharing network
(LINCC)15,118 91,544
Interlibrary Loans - Items Borrowed from All Other Libraries
(OCLC)85 569
Total loans from other libraries 15,203 92,113
NET ILL using a shared catalog of automation system (LINCC) 1,077 3,919
January 2025
At our December 2024 meeting, we were asked if we could provide statistics related to our bookdrops.
Anya, our Circulation Manager, put together some great statistics for us to share.
We have 6 remote bookdrops and 1 drive thru bookdrop at the library, totaling 7 accessible
bookdrops
Here is our schedule:
o Parking lot bookdrop 4 pickups per day x 7 days a week = 28 times per week
o Mountain Park 4 pickups per week
o West Waluga Park 4 pickups per week
o Luscher Farm 4 pickups per week
o Yakima 4 pickups per week
o Pilkington 2 pickups per week
o City Hall 2 pickups per week
Total of all pickups per week: 48 pickups
Total of true remote pickups in bags (since parking lot comes in a bin): 20 pickups
Average of 5-7 bags per day
Materials per pickup vary, but it averages about 30 items per bag
Total average items picked up in bags over 1 week: 3,000-4,200 per week
This accounts for about 33% of our total returns sorted through Phil (remember this doesn’t
include parking lot return because we really don’t have those numbers).
Other than our own parking lot, the Yakima building bookdrop gets the most use. Then
Mountain Park.
The busiest day for bags is Monday.
We added the Pilkington Park Drop to better serve the West side of town and take the heat off
of the Yakima drop in January 2023.
We also have a mini (cardboard) bookdrop at the concierge desk at Mary’s Woods for residents.
A volunteer picks up about 3 bags every two weeks. We hope to expand that to all of the
assisted living facilities.
Adult Services
December 2024 Monthly Report
In December, Adult Services bid a fond farewell to librarian Todd Feinman, who retired after 30
years of service at LOPL. We miss him already and wish him well in his next chapter. We also
welcomed a new full-time librarian, Josh Macias, who is serving as our new Local History
librarian. We’re thrilled to have him on our team! Here’s a look back at the work our team
accomplished last month:
The stairwell gallery featured impressive artwork by students at Riverdale High School.
We created a winter-themed book display on the main floor and a cozy reads non-
fiction display on the 2nd floor.
Along with staff from all library departments, we participated in an engaging and helpful
training by Professional Interpreters OR on how to use their interpretation services to
assist patrons who speak languages other than English.
Together with staff from Circulation, we brought Rover to Mary’s Woods senior living
facility, where we assisted 14 people by finding their next great read, providing tech
help, and signing them up for Home Delivery.
Thanks to the generosity of the Friends of the Library, we hosted the following events in
the library and/or virtually:
o Our First Tuesday Music Concert featuring LaRhonda Steele, known as “The
First Lady of Portland Blues.”
o A Bookish Affair met virtually to discuss M.A. Wardell’s Mistletoe & Mishigas
o An excellent Pints from the Past presentation at the Lake Theater and Cafe
on Punjabi Rebels of the Columbia River.
o A Genealogy Interest Group meeting at the ACC.
o A presentation on Bill Naito and the Revitalization of Portland by Erica
Naito-Campbell, Bill’s granddaughter and author of Bill’s newest biography.
o A special Third Tuesday Author Talk featuring Lake Oswegan Becky Ellis
offered at the Lake Theater & Cafe. Ellis is the author of the memoir Little
Avalanches.
o Our monthly Poetry Group meeting.
o Our monthly Trivia Night session.
Stats
Reference & Readers’ Advisory Interactions: 1,120
Programs for Adults: 7
Adult Program Attendance: 218*
Programs for All Ages: 1
All Ages Program Attendance – 32
*Does not include attendance for recorded events.
A donation drop for the Bethlehem Children’s Closet overflows! (above)
HIGHLIGHTS
The Library’s bookmobile was officially ordered! Planning for the new vehicle will
continue through 2025.
The Library’s “donation station” came to an end in December, with a total collection of
$925 in gift cards, hundreds upon hundreds of toys, children’s clothes, period products,
food and hygiene products, warm winter clothing, and fleece! Our donors are thankful
for these continued partnerships over the giving season, as are we here at the library.
Circulation staff processed over 50,000 materials for check in and saw many materials
checked out (not uncommon for this time of year) from our knitting, vacation, and
cookbook sections! We reviewed comment cards left by patrons in our suggestion box
over the last year. The overwhelming majority of comments were a testament to our
library’s commitment to excellent customer service and broad selection of materials.
We are thankful for our community!
CIRCULATION SERVICES
NOTABLE STATISTICS
*Indoor visitor number appears low. LOPL had one internal door propped open until 12/15,
which we think might account for the lower number. Door is now fixed.
*The Library closed early at 1pm on December 24 and December 31, 2024.
*The Library was closed Wednesday, December 25, 2024.
Items checked in
Items sorted by AMH
Items renewed
Items borrowed from outside the County
Items loaned outside the County
Items borrowed from LINCC libraries
Items loaned to LINCC libraries
Holds filled
Held items not checked out
Library cards issued to new members
eCards issued
Home Deliveries
Carts shelved
Average daily carts shelved
Cultural Pass reservations
Seed Library Checkouts
Indoor Visitors
Curbside Visitors
Self-checkout
55,907
44,162
20,318
85
112
15,118
16,195
11,069
1,659
224
35
27
820
27
167
39
12,510*
10
84.9%
Youth Services
December 2024 Monthly Report
Storytime in December ensures that families can share some of their favorite activities with out of town visitors. And
indeed, we hosted grandparents, aunts, uncles and cousins at many of our sessions this month. We had high attendance
at all of our world language storytimes as well and what looked like record participation in the ArtBar. For perspective,
we went through approximately 3000 cotton balls.
Programming:
Peppermint Bear from the Lakewood Theatre made a guest appearance at the Library and almost everyone was eager to
take pictures and say hello.
School Visits/Tours:
The Oak Creek Third Graders took advantage of our storytime break and sent all three classrooms for a visit. They were
very excited to receive library cards, browse for books of their own liking and listen to our tried and true classic
“Endlessly Ever After,” by Laurel Snyder and Dan Santat. This “choose your own” adventure style fairytale has now
delighted three years’ worth of students, and seems to have “endless” appeal.
We also hosted Fifth graders from the Cottonwood School (located in SW Portland) who are very adept at taking public
transportation to get here, and really appreciate our large collection of books. They do not have a library of their own at
their small school.
Equity, Diversity and Inclusion:
This month’s Global Stories Project read aloud was led by Eva Van Der Linden. She shared with us “although my last
name may sound Dutch, I’m from France! I was born near Paris in a small town called Étampes and moved to the SW of
France in Bordeaux by the age of 8. In 2014, I made the big leap and moved to the Pacific Northwest. It is now my 10th
year in Oregon and I have been enjoying being a tutor and a coach for people wishing to speak French. I also recently
wrote a children's book in French and English that I hope will be published by next year.” To celebrate the re-opening of
Notre Dame Cathedral in Paris, our guests were treated to a stained-glass craft inspired by the great Rose Window.
Outreach:
Youth Services staff serving on our outreach committee attended visioning and goal setting meetings this month, with
an eye towards continued process improvement. And the welcome news about procurement of a Bookmobile has
everyone thinking about new ways to conduct outreach. Staff also visited a few childcares and connected with staff at
Mercy Greenbrae. One family that we met at our first visit to Mercy Greenbrae has become a regular fixture in the
library, taking advantage of LEGO club, musical performances, and lots and lots of books. We are always so happy to see
them and to recognize the value of meeting people where they are to introduce them to the Library and all that it has to
offer.
Teen Advisory Board:
The TAB collaborated with YAC (Youth Action Council) to put on a successful Book Swap for readers of all ages. TAB
members provided entertainment in the form of a perler bead craft for young attendees of the swap. And LOPL provided
hundreds of books (weeded from our collection) to the event. Books that were not taken home from the swap were
then offered to The Booktique and then to an NCL group who were conducting a book drive for non-profits serving
children.
Art Literacy Boards:
November’s boards feature the work of students from Lake Grove Elementary and represent their study of famous
Southwest artist Georgia O’Keefe
Our expanding family:
We are so excited to welcome the
newest member of the Youth
Services family. Bruce Tennessee
Sheridan was born on December
31st to Allison and Daniel. Big
Brother Ernie is “curious and very
sweet” and everyone is doing fine.
Stats
Reader’s Advisory/reference – 560 (includes 1000BBK and New Parent Gift bags)
Program attendance – 32/833 (includes storytime, special programs, and LEGO club)
Technical Services Department
December 2024 Monthly Report
Nearly-bare shelves: the Holiday Lucky Day video display at closing on December 23rd.
The widespread adoption of streaming video doesn’t seem to have put much of a
damper on community demand for the Library’s collection of DVD & Blu-ray holiday
favorites.
Every year, the Holiday Lucky Day collection gives patrons an opportunity to browse
more than 200 holiday-themed videos, including everything from Miracle on 34th Street
to Santa Claus Conquers the Martians.
Little could demonstrate the collection’s popularity more eloquently than the nearly-
bare display shelves by December 24th – what started out in November as a full
assortment of over 200 DVDs & Blu-rays was down to fewer than two dozen items.
Programs & Volunteer Services
December 2024 Volunteer Stats
Total Volunteers Serving 223
Total Volunteer Hours 1245
Met weekly with Social Media Committee to plan daily posts/weekly focus to promote
library events. Communicated updates as needed.
Represented LOPL with Strategic Communications Team at City level
Completed calendar of events for How to Read a Book for 2025
Began work with graphic designer to create LOR 25 brochure and passport
Updated Lake Oswego Reads website in preparation for a month of events.
Coordinated volunteers for December Library Events
Updated Home Delivery patron listings and volunteer assignments
Interviewed and brought on 3 new volunteers. We lost several volunteers during the
last few months, as well
Reworked volunteer application system which will roll out in January
Coordinated MLK, Jr. meetings to support the planning of MLK Day Celebration for
January 19, 2025