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Approved Minutes - 2017-09-20 PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD MINUTES September 20, 2017 OREGOr, Board member James Stupfel called the meeting to order at 4:00 p.m. at Palisades. Present: James Stupfel, Charles Aubin,Tom Widden, Mark Hoyt, Brittany Weiler, Co-Chair Scott Bullard (arrived at 4:45) Sabrina Safari,Youth Member, Skip O'Neill, Council Liaison, Brian Gullen,Alternate Absent: Co-Chair Bill Gordon, Heidi Schrimsher, Kimberlie Peeler Staff: Ivan Anderholm, Director of Parks & Recreation,Jan Wirtz, Superintendent of Parks & Recreation, Bruce Powers, Parks Analyst/Project Manager,Jeff Munro, Park/Natural Area/Golf Maintenance Superintendent, Megan Big John, Natural Areas &Athletic Fields Crew Leader and Dina Balogh, Parks & Recreation Administrative Assistant Guests: Sarah Ellison, Christian Huettemeyer and Christy Clark, Hallinan Woods Ad Hoc Committee members. APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from July 19, 2017. Sabrina Safari, 2017-18 Parks Board Youth Member introduced herself to the board. Citizen Comment: Sarah Ellison, Christian Huettemeyer, Christy Clark, Hallinan Woods Ad Hoc Committee. Sarah gave an update on the Committees goal and desire to purchase the Yates property. She gave a brief overview of the Committees efforts for the last 5 years. The committee members spoke to the board at the April 19 meeting when the Parks board made a motion to not support the request for the City to allocate fiscal 2017/2018 general fund monies for the purchase of the private two acres adjacent to Hallinan Woods. The board moved that the potential purchase be included in the list of Park's CIP projects but without priority. The Committee is asking the City to purchase a portion of the property as a recreational easement.The plans for the property includes trails and a recreational easement that would be managed by the City. The recreational easement would be the best way to manage the property and allow public access.The neighborhood is working on raising 15 to 25 thousand dollars to help in the purchase of the easement and the lots.The Committee has already raised 5 thousand. In addition to neighborhood private individuals raising money to purchase the property the Hallinan Heights NA board has applied for a neighborhood enhancement grant.The Committee has also reached out to 5 neighboring neighborhoods that are in the Hallinan school boundary to see if they would collaborate in the neighborhood enhancement grant.They have heard from 3 neighborhoods who are enthusiastically wanting to help.The collaboration would allow them to apply for more enhancement grant money. Two City Counselors including Skip O'Neil support purchasing the property. Sarah is planning to meet with other City Counselors in the next couple of weeks. She has met with Scott Siegel, Director of Planning and Debra Andreades, Senior Planner in charge of the application. Scott and Debra do not see any problems in the plans to purchase a recreational easement and lots.The application has not been submitted yet. The Committee is asking the Parks Board and Parks & Recreation department to find out how much the recreational easement and lots would cost. Ivan told the board the consideration of the cost of the recreational easement and the lots is the first step. He will speak to an expert at Metro to get an appropriate number on the cost of conservation and recreation easement properties. Based on the plans he will be able to come back to the board with appropriate pricing information for the board to consider. The Budget Committee will need an exact number to purchase the lots and the easement for consideration CITY COUNCIL UPDATE: • Tree code: Despite some concerns about the number of trees being cut down by developers, Lake Oswego's revised Tree Code seems to be having the intended effect on the types of tree- removal permits being submitted to the City. Planning took a look at the first year under the new code to see if its goals are being met.The goals and complexity of the tree-removal process while not endangering the city's overall tree canopy have been met. • North Anchor project: Hwy 43 to 2nd and B. Plans for First Class boutique hotel and apartments. Will have IGA in the next 60 days. • Lake Oswego Operations and Maintenance Center: Operations have moved into the new building. Parks Maintenance will move in next month.The new building looks beautiful. The Ribbon Cutting Ceremony and tour of the new Center is Wednesday, November 29 from 2:00 to 3:30pm. • City Hall/Civic Center and Police Facility: Coordinating the design process to support the staggered construction schedule. • Woodmont Master Plan was adopted at the September 5 City Council Meeting. REGULAR BUSINESS Stewardship Work Plans: Last year Stewardship hosted 28 work parties and logged 423 volunteer hours. Friends of Springbrook added education into their work parties with Discovery buckets for participating families with kids.The education addition is a great opportunity to encourage more families and their children to participate in work parties. Also, Gnomes are the new Stewardship mascot. One temporary staff person has been hired to help Stewardship maintain the website, advertising and outreach. Megan Big John presented the 2017-2018 Stewardship Work plans to the board for approval.The work plans presented for approval are: Iron Mountain, Hallinan Heights, Lily Bay, Rogerson Clematis Collection, Luscher Farm, Southwood Park, Springbrook, Waluga Park, and Woodmont Park. Megan asked the Board for a decision and motion to approve the work plans as presented. APPROVED James Stupfel made a motion to approve the work plans as presented. Brittany Weiler seconded the motion.The Parks Board unanimously approved the motion. Parks, Recreation and Natural Resources Advisory Board Minutes September 20, 2017 Page 2 of 3 STAFF AND BOARD UPDATE: • Off Leash Areas (OLA's)— Received comments from the OLA survey from the four OLA's. Overall the survey received good data. A full summary and comment packet will be presented to the board at a future meeting for recommendation and approval. • Ivan is meeting with Dr. Musiak at LOSD to discuss an Athletic Field Task Force framework to structure sports field use between LOPR and LOSD. Ivan asked for a volunteer from the Parks Board to be on the task force. Brittany Weiler volunteered to be on the Athletic Field Task Force. • City Manager asked Ivan to work on the 20 year Capital Improvement Plan. Working on changes and suggested amendments. This is an opportunity to apply principals of the methodology and mark projects that do not meet methodology principals. Ivan will present a full report at the next meeting. • Willamette Greenway Trail:The trail runs from Foothills, George Rogers Park to Willamette Falls. There is a gap on the trail of three properties. A letter was sent out to the three property owners to discuss the Cities desire to purchase the properties.Two property owners responded with positive results. The two properties are rental properties.The third property furthest to the South is owned by a Physician who practices in South Cal.The third property is occupied part time. • The new Hazelia turf field will be open in the next couple of weeks. Field users have been scheduled to use other fields during the turf replacement. ADJOURNMENT The next scheduled meeting will be October 18, 2017 at Palisades. Co-Chair Scott Bullard adjourned the meeting at approximately 5:40PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes September 20, 2017 Page 3 of 3