Agenda - 2018-01-08 AGENDA
Iii
SUSTAINABILITY ADVISORY BOARD
Monday, January 8, 2018
6:30 p.m. — 8:30 p.m.
Main Fire Station Conference Room, 300 B Avenue
Contact: Jenny Slepian, Sustainability and Management Fellow, islepian@ci.oswego.or.us, 503-635-0291
Also published on the internet at: www.ci.oswego.or.us/boc sab
The meeting location is accessible to persons with disabilities.To request accommodations please contact the
City Manager's Office 48 hours before the meeting.
I. AGENDA
6:30 Call to Order and Roll Call
Introductions of Staff and Board Members
Announcements from Board and Staff
Approval of November 20, 2017 meeting minutes
Public Comment (comment on agenda items may be deferred to discussion of that item)
6:45 Regular Business(1-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council)
A. Review Agenda Metzger 1 min. I
B. City Council Update Councilor Gudman 10 min. I
C. 2018 Goal Setting All 90 min. D, R
II. ADJOURNMENT
ATTACHMENTS
Please note that all materials are sent electronically. Please review before meeting.
• Draft minutes-11/20/2017
NEXT MEETING: MARCH 19, 2018. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm
Eliot Metzger, Chair■ Paul Soper,Vice Chair■ Bob Sack■ Richard Canaday■ Karl Friesen ■Stephanie Glazer■Sarah
Hussion ■ Karthik Sreedhar,Youth ■John LaMotte, Council Liaison
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
SUSTAINABILITY ADVISORY BOARD
Vision of a Sustainable Lake Oswego
A sustainable Lake Oswego is a community that meets the vital human needs of the present without
compromising our ability to meet future needs. This requires consideration of both long-term and short-
term effects on ecological, economic, and community systems. Operating sustainably means that we are
leaving a legacy for the community of Lake Oswego and the planet.
A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a
vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural
environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are
enriched by a wide range of choices in transportation, housing, recreation, and culture. Our
infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged.
SAB Mission & Duties
The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of-
life sustainability of our community.
The Sustainability Advisory Board shall:
a. Advise and assist the City Council in efforts to make City operations more sustainable. The
Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City's
Sustainability Plan.
b. Assist in the development of plans and policies to enhance the sustainability of the City as a
whole.
c. Educate and engage the public in efforts to make the community of Lake Oswego, including
residents, businesses, and institutions, more sustainable.
SAB Meeting Ground Rules
We have agreed to abide by these ground rules to increase our meeting effectiveness.
1. Participate–everyone share "airtime"
2. Speak for yourself– use "I" language
3. Seek clarity:
–ask clarifying questions
– paraphrase what you hear others say
–check out your hunches
4. Be respectful:
– be on time
–come prepared
–turn off phones, pagers, and other devices
–avoid interrupting others
–don't use inflammatory labels &judgments
5. Have fun
CITY OF LAKE OSWEGO
Sustainability Advisory Board Minutes
V 0
OR E G or: November 20, 2017
Call to Order/Roll Call
Co-Chair Eliot Metzger called the November 20, 2017 meeting of the Sustainability Advisory Board (SAB)
to order at 6:30 p.m. in the Conference Room of the Main Fire Station, 300 B Avenue, Lake Oswego,
Oregon.
Members Present: Eliot Metzger, Paul Soper, Richard Canaday, Bob Sack, Karthik
Sreedhar, Councilor Jeff Gudman
Members Excused/Absent Karl Friesen, Stephanie Glazer, Sarah Hussion
Staff: Jordan Wheeler
Public: Duke Castle,Jan Castle, Adam Olson (Mackenzie), Caitlin Cranley
(Mackenzie),Andrew Craig(Interface Engineering)
Announcements from Board and Staff
No announcements
Approval of Minutes
The Board unanimously approved the September 25, 2017 meeting minutes.
Public Comment
No public comment
Regular Business
A. Review Agenda
Chair Eliot Metzger reviewed the meeting agenda.
B. City Council Update/City Council Goals Update
• City's maintenance and operations center opening on Nov 29
• Council had study session on the tree code and its impact during the year following updates
• Council had study session on the new Civic Center
• Council approved code change for Boone's Ferry to reflect road improvement project
• Council heard an update on the North Anchor project
• Approved a $5.2 million contract for road improvement (to commence in the summer)
• Council had study session on economical housing and remains split (4-3 opposed) on permitting
short term rentals (30 days or less)
• Council heard an update on the D Avenue project
• Council agreed to take a brief pause (90 days for a report) on Tryon Creek Wastewater
Treatment Plant to look at an alternative with smaller footprint and enclosed building
• Council will be setting goals during a Council retreat on January 6 (open house on Nov 29 at
operations and maintenance center)
C. Civic Center Project
Jordan introduced the project team from MacKenzie (project manager Adam; outgoing project manager
Caitlin) and subcontractor Interface Engineering (Andrew).Jordan mentioned the team had presented at
two Eco-Charrettes and the City has an ambition to pursue a "Path to Net Zero"goal.The City's
objective is to invest dollars wisely,while maximizing the sustainability and resilience features of the
Civic Center.
Andrew shared a life cycle cost analysis completed for potential building features. He first explained
the process for completing a life cycle costs analysis (inclusive of first cost, annual energy costs, and
maintenance costs). Costs are compared, on the basis of net present value, over a 30-year period and
taking into account inflation and utility costs.
The focus of the analysis was on heating,ventilation and air conditioning(HVAC) system for the building
as it would be the largest source of energy use and a major decision point for planning and designing the
building. For comparison purposes,the existing building has a 85.6k BTU energy use index(EUI) and an
Energy Star score of 27, which is a low performance building. A reasonable total target for the entire
new building would be an EUI in the low 20's.
Andrew presented a baseline HVAC system,which only meets current building codes, and three options
each of which is progressively more energy efficient. He explained the advantages and challenges
associated with each option (listed below) and answered the Board's questions on the analysis:
• Option A is a variable refrigerant flow system with dedicated outside air system. The estimated
EUI for this system is 46.2.
• Option B is a variable air volume system with hot water reheat served from a central plant air-
cooled heat pump heat recovery chiller. The estimated EUI for this system is 43.2.
• Option C: radiant slab and chilled beam system with dedicated outside air system served from a
central plant with air-cooled heat pump heat recovery chiller. Hydronic pipes are the key to this
system. The estimated EUI for this system is 35.6. Option C uses least amount of ductwork but
takes more time to react to outside temperature changes. It has some drawbacks, specifically
most complex to commission and not as flexible in the office spaces as the other options, but it
does have the highest indoor air quality because less turbulence.
A raised floor system has not been considered.
Andrew also presented additional features analyzed for life cycle cost information, including a High
Performance Building Envelope option and a rainwater cistern option. Andrew noted that rooftop
equipment in Option C leaves the most amount of roof for installation of a solar (photovoltaic)
system. Solar must be 1.5%of project cost. Andrew said that the HVAC decision will make or break net
zero goal because of how large an area of solar paneling is needed for the project. The building will
have a high performance envelope. Roofs, walls &windows will be insulated to R30 rather than R20.The
windows will be triple glazed pane with low e-coating. This level of insulation doesn't amortize over 30
years, but the intangible factors make this more efficient from a lifecycle perspective.There is an option
for a rainwater cistern that will use captured water to flush toilets and irrigate landscaping.The cistern
will go dry in the middle of summer by design, but the cistern will save about$2,400 in water per year.
City of Lake Oswego Sustainability Advisory Board Minutes Page 2 of 3
November 20, 2017
Jordan and the project team welcomed formal comments from the board ahead of project discussions in
December. Eliot offered to initiate a draft set of recommendations that could be reviewed and
approved by the board, and then submitted to Jordan by December 8.
D. Climate Action Plan Update
The board members will continue working on individual elements (aka actions)that have been assigned
and think about how to achieve more public outreach and input for planning purposes. The board
agreed that at this point that SAB's project is climate action planning with annual progress reports to
City Council rather than writing a specific climate action plan (CAP)for City Council adoption. The board
acknowledged the work of Lisa Adatto and Stephanie Glazer in drafting the planning outlines.
Adjournment
Chair Eliot Metzger adjourned the meeting at 8:30 p.m.
Respectfully submitted,
Jenny Slepian
Sustainability and Management
Analyst
City of Lake Oswego Sustainability Advisory Board Minutes Page 3 of 3
November 20, 2017