Agenda Item - 2002-05-21 - Number 4.2.3 - 4.2.3
CITY OF LAKE OSWEGO 05/21/02
AGENDA REPORT SUMMARY
MEETING DATE: May 21, 2002
SUBJECT: Award of a Public Improvement Contract for the 2002 Pavement Management
Program, Phase 1 — Structural Repairs (Work Order 1163)
RECOMMENDED MOTION: Move to award a public improvement contract to Roy L. Houck
Construction Company in the amount of$101,755.50 for construction of the 2002 Pavement
Management Program, Phase 1 —Structural Repairs (Work Order 1163).
EST. FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT:
• Komarek Council Report
$101,755.50 dated May 13, 2002
STAFF COST: Ordinance no.: NA
BUDGETED: Resolution no.: NA
Y X N
FUNDING SOURCE: Previous Council
consideration: None
Street Fund
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ENGINEER COMM. DEV. DIRECTOR CITY MA GER
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Date Date Date
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H:\Kathy_g\WO\1163\Phase 1\WO 1163-Phase 1 Agenda Report.doc
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, CITY OF LAKE OSWEGO
COUNCIL REPORT
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TO: Douglas J. Schmitz, City Manager
FROM: Joel B. Komarek, Acting City Engineer
PREPARED BY: George Dwire, Construction Supervisor/4M
SUBJECT: Recommendation of Bid Award for Construction of Work Order 1163,
2002 Pavement Management Program, Phase 1 —Structural Repairs
DATE: May 13, 2002
Action
The City Council is requested to award a public improvement contract to Roy L. Houck
Construction Company in the amount of$101,755.50 for the 2002 Pavement Management
Program, Phase 1 — Structural Repairs.
Introduction
This Contract requires Council award in order to comply with City and State contracting and
purchasing procedures.
Discussion
At 11:00 a.m., on Tuesday, May 7, 2002, the City of Lake Oswego opened bids for the above
referenced project. Four bids were received with the apparent low bid being submitted by Roy L.
Houck Construction Company. The bidders and the amount of their bids are tabulated below:
2
Council Report
May 13, 2002
Page 2 of 2
Bidder Bid
Roy L. Houck Construction Company $101,755.50
Morse Bros., Inc. $119,836.50
Brix Paving $120,253.95
Benge Construction Company $144,867.75
Engineer's Estimate $127,251.00
On May 7, 2002, the City received a formal bid protest from Morse Bros., Inc. The basis of the
protest made by Morse Bros., Inc. was that the proposal submitted by Roy L. Houck
Construction Company was incomplete because it lacked required additional experience
references and their first-tier subcontractor disclosure form was incomplete as originally
submitted.
Both of these items were submitted within three hours of the bid opening and, Evan Boone,
Deputy City Attorney, found that late submission of these documents was a minor informality
because they were corrected promptly without prejudice to other bidders or the City, and the
informality did not affect price, quantity, quality, delivery, or contractual conditions. Therefore,
based upon a thorough review of the bidding requirements and the arguments presented in the
protest letter, the City denied the protest of Morse Bros., Inc.
Based upon a review of the bids by staff, the bid submitted by Roy L. Houck Construction
Company was deemed responsive and responsible.
Alternatives
The alternatives are to: 1) award the contract or 2) reject all bids and re-bid the project.
Conclusion
City staff prepared the bidding documents for this project in accordance with the City's
requirements for public improvement contracts. The bidding process was conducted in
accordance with the City's public contracting procedures. Staff, therefore, recommends that
Council award the contract to Roy L. Houck Construction Company in the amount of
$101,755.50.
I-1\Kathyg\WO\l 163\Phase 1\WO 1163-Phase I Council Report doc
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