Agenda Item - 2001-08-07 - Number 7.1 - (
CITY OF LAKE OSWEGO
AGENDA REPORT SUMMARY
MEETING DATE: August 7, 2001
SUBJECT: Discussion on formation of a joint task force with the Lake Oswego
School District for a library facility
RECOMMENDED MOTION:
Approve concept of task force.
ESTIMATED FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT:
• Schmitz memo of
3 August, 2001
STAFF COST: $ Ordinance no.:
BUDGETED:
Y N Resolution no.:
FUNDING SOURCE: Previous Council
consideration:
DEPARTMENT DIRECTOR CITY NAGER
signoff/date signoff/da
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Document3
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CITY MANAGER'S OFFICE
MEMORANDUM
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TO: Judie Hammerstad, Mayor
Members of the City Council
FROM: Douglas J. Schmitz, City Manager
SUBJECT: Joint Library Study Task Force
DATE: 3 August 2001
Several discussions have been held with the Superintendent of Schools regarding
the formation of a library study task force to consider the operational issues ifa
joint facility were to proceed.
As he and I have discussed, the task force would be comprised of a large cross-
section of community members, 12 selected by the School Board and 12 selected
by the City Council. The chair of the task force would be a joint selection by the
Board and Council. If the Council and School Board agree with the formation of
a task force, a mission statement would be prepared, outlining the scope of the
task force's responsibilities and effort. The overriding charge to the task force
would be to determine if it is feasible to establish and operate a joint facility and,
if yes, how it would be managed and operated. Among the issues that would be
discussed are:
1. Scope of services, uses and programs
2. Responsibility for the collection
3. Hours of operation
4. Staffing and staffing levels
5. Labor issues
6. Management and supervision
7. Responsibility for maintenance of equipment
These are just some of the items that the task force would address.
I l '.
MEMORANDUM: Joint Library Study Task Force Page 2
3 August 2001
The issue before the Council on the evening of 7 August is whether it wishes to
pursue a joint task force with the Lake Oswego School District comprised of 25
members: 12 selected by the School Board; 12 selected by the City Council;with
the Chair being selected by the Board and City Council. The School Board is to
discuss this proposal on 14 August.
If the Council wishes to proceed, I will work with the Superintendent on a
schedule for the recruitment of individuals, selection by the Board and Council,
and the initiation of the task force's efforts. Primary staff to the task force would
be the Superintendent and me, as well as other appropriate staff members that
we deem necessary to accomplish the work of the task force.
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