Approved Minutes - 2018-03-21 PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD
N` I
C.) MINUTES
O
March 21, 2018
OREGON
Co-Chair Bill Gordon called the meeting to order at 4:00p.m. at Palisades.
Present: Co-Chair Bill Gordon, Charles Aubin, Tom Widden, Heidi Schrimsher,James Stupfel,
Brian Gullen, Sabrina Safari, Youth Member, Mayor Kent Studebaker Council Liaison
(left at 5:15)
Absent: Co-Chair Scott Bullard, Brittany Weiler, Kimberly Peeler
Staff: Ivan Anderholm, Director of Parks& Recreation,Jan Wirtz, Superintendent of Parks
& Recreation and Dina Balogh, Parks& Recreation Administrative Assistant
Guests:
• Sarah Ellison, Hallinan Neighborhood Rep. Coalition for Hallinan Woods.
• Christine Rossi,Audrey Mattison and Jean Eves,Springbrook Park Neighbors -Tennis Center
Expansion.
• Steve Dodds,Golf Committee.
APPROVAL OF MINUTES
The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously
approved the minutes from February 28, 2018.
Citizen Comment:
• Hallinan Park purchase update: Sarah Ellison gave an update on the fundraising efforts to
purchase Hallinan Park.
• Tennis Center Expansion:
o Christine Rossi had concerns about possible water runoff onto neighbor properties
during construction of the Tennis Center expansion. Staff stated the City is held to
standards and requirements on storm water management during construction.
o Jean Eves asked how the system/process works regarding construction on or near parks.
She referred to the 1978 charter.
o Audrey Mattison requested transparency between the City and Neighborhood residents
regarding Tennis Center Expansion decisions and processes.
• Golf Course: Steve Dodds told the board he is advocating a plan to maintain the facility and golf
course redesign plan. He recommended to the board that it would benefit Parks & Recreation to
move the Golf Course into the Parks & Recreation budget.
CITY COUNCIL UPDATE:The City Council discussed Affordable housing,Annexation policies and the
Parks& Recreation Center plans and funding options.
REGULAR BUSINESS
Park Properties Disposition Discussion:
Ivan Anderholm informed the board David Powell, the City Attorney is working on a disposition process
and policy.
Ivan distributed the City property report to the board for discussion, regarding the property located at
1800 Country Club. Research on the property shows that it was not purchased with bond dollars. The
City did not purchase the property. Ivan asked if the Parks board would advise staff to dispose of the
property.The board told staff to proceed with the process. Ivan will write a report for approval.
Tryon property disposition: David Powell,City Attorney is creating a procedure for disposition public
hearings.
P&R/Golf Course Update:
Ivan Anderholm shared cost estimates for the Parks&Recreation/Golf Course plans. The cost for a 9 and
12 hole configuration cost estimate is 1.5M and 1.7M.
Additionally the driving range netting poles replacement cost is estimated to be$390,000. The current
poles have lasted for 50 years. New poles are expected to last 40 to 50 years.The metal poles are
estimated to cost at least$900,000.
Next step: Budget Committee Agenda item —Parks&Recreation Center, Golf Course Funding packages.
The future Budget Committee Agenda will include funding strategies for the Parks Center. The funding
strategy will be brought before the City Council for approval. The Budget Committee is meeting tonight
(3/21/18) and April 26.
Ivan shared two versions of the Recreation Center spatial concept plans. One story plans include
Recreation and Rental space in the club house. A traffic impact study has been commissioned.
STAFF AND BOARD UPDATE:
• Parks & Recreation Farmers Market Manager Jamie Inglis has been promoted to Events
Supervisor. Her responsibilities include Farmers Market, Special Events, Marketing and
Sponsorship efforts.
• Clackamas County communication tower lease at Cooks Butte. Clackamas Co has a lease but has
not completed the application for approval.
• Tennis Center Expansion public forum. The Tennis Center needs ADA upgrades.
o Neighbors have concerns regarding parking and drivers speeding through the
neighborhood.
o Property questions: What is included in the facility (landscaping, pavement and
sidewalk)? City Attorney is looking at the Tennis Center definition of"What is the
Facility". Engineering had a delineated property line that included the park.
• Tom Widden—Tensile project: Snag in the storm water management issue. Working with the
department on a plan.
• Budget: Consider funding mechanism for CIP's and large projects.
• Bond renewal: Leverage to fund future projects.The City Manager's objective is to fund Phase 1
of the Recreation Center project. He will propose to the Budget Committee that 90%of the
funding is available. The City Manager is looking at three years of the general fund for funding.
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March 21, 2018 Page 2 of 3
Ivan suggested the board be represented at the April meeting and at the City Council work
session.
• Bill is requesting an off line meeting with board members to review the CIP list, to build a
template to present to the City Council, and bring to the public for the bond renewal.
• ACTION:
o Set date for a budget CIP work session to discuss and develop a template to present to
the Council. The board agreed to meet April 10 at 4pm at Palisades.The agenda will
include bond money and SDC's,as well as future SDC money.
o Ivan met with Metro to discuss their bond measures.
o Ivan will send bond information to the board members by the end of next week.
ADJOURNMENT
The next scheduled meeting will be April 18,2018 at Palisades
Co-Chair Bill Gordon adjourned the meeting at approximately 6 PM
Prepared by, Dina Balogh,
Administrative Support
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March 21, 2018 Page 3 of 3