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Agenda Packet - 2015-04-20 AGENDA SUSTAINABILITY ADVISORY BOARD Monday, April 20, 2015 6:30 p.m. – 8:30 p.m. Main Fire Station Conference Room, 300 B Avenue Contact: Jenny Slepian, Sustainability and Management Fellow, jslepian@ci.oswego.or.us, 503-635-0291 Also published on the internet at: www.ci.oswego.or.us/boc_sab The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager’s Office 48 hours before the meeting. I. AGENDA 6:30 Call to Order and Roll Call Introductions of Staff and Board Members Announcements from Board and Staff Approval of February 23, 2015 meeting minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • Draft minutes – 3/16/2015 • EPA Green Power Community Information NEXT MEETING: Monday, April 20, 2015. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm A. Review Agenda Hanifan 1 min. I B. City Council Update Councilor Gustafson 10 min. I D Green Mountain Energy Green Community Challenge Aaron Green 30 min. I, C E. 2015 SAB Recruiting Slepian 10 min. I, C F. G. H. I. SAB 2015 Goals Update and Reports Sustainable Parks Update Bike Path Update SAB/LOSN Partnership Vote All Kale Adatto Hanifan 10 min. 5 min. 5 min. 10 min. I ,C I,C I,C D,R Mary Ratcliff, Co-Chair  Lisa Adatto  Sarah Asby  Richard Canaday  Meghana Mysore, Youth  Gary Hanifan, Co-Chair  Priya Judge, Youth  Vidya Kale  Ron Smith  Jon Gustafson, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Groundrules We have agreed to abide by these groundrules to increase our meeting effectiveness. 1. Participate – everyone share “airtime” 2. Speak for yourself – use “I” language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared – turn off phones, pagers, and other devices – avoid interrupting others – don’t use inflammatory labels & judgments 5. Have fun Page 3 CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes March 16, 2015 Call to Order / Roll Call Co-chair Mary Ratcliff called the March 16, 2015 meeting of the Sustainability Advisory Board (SAB) to order at 6:35 p.m. in the Conference Room of the Main Fire Station, 300 B Avenue, Lake Oswego, Oregon. Members Present: Co-Chair Mary Ratcliff, Lisa Adatto, Richard Canaday, Priya Judge, Vidya Kale, and Councilor Jon Gustafson Members Excused/Absent Co-Chair Gary Hanifan, Meghana Mysore, Sarah Asby, Ron Smith Staff: Jordan Wheeler, Deputy City Manager, Jenny Slepian, Sustainability and Management Fellow Guest: Duke Castle, LOSN; John LaMotte, Planning Commission; Nancy Niland, Vice Chair Library Advisory Board Announcements from Board and Staff Jenny Slepian informed the Board that Community Shred Day has been booked for April 25 and volunteers will be needed to assist with this event. Information on the website has also been updated. Approval of Minutes No minutes to approve. Public Comment John LaMotte brought up the issue of phone books being dropped off in Lake Oswego and questioned whether the Board could write a memorandum to Council in support of “opting out” of phone books. John suggested that a proposal be developed wherein residents could “opt in” if they wanted a phone book as the default would be no delivery. He asked whether Council would consider a citywide ban and pointed out that House bill 3477 to essentially ban phone books was currently with the Oregon legislature. Vidya proposed that the Board vote on whether to submit a proposal to Council to ban phone books when all Board members are present. Regular Business A. Review Agenda Co-Chair Ratcliff reviewed the meeting agenda. B. City Council Update/City Council Goals Update Councilor Gustafson informed the Board that the Council would be voting on modifications to the tree code on March 17 and that while the modifications have NRAB signoff, questions remained over whether tree removal would negatively impact existing character of neighborhoods. He suggested that interested Board 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg Page 4 members review the language of the tree code on the Council online agenda. Additionally, Councilor Gustafson said the Council would be issuing an Arbor Week proclamation for the first week of April. With regards to the Operations Center project, Gustafson stated that the owner’s representative will attend a future SAB meeting. Mary Ratcliff suggested that a design review of the Operations Center be included in next month’s agenda. Councilor Gustafson said council goals are still being discussed. He also raised the topic of purchasing green power for the city and requested that staff provide information on costs to re-join the PGE renewable energy program and that the topic be put back on the SAB agenda. The Board agreed with Gustafson that purchasing green power should be considered again and Jordan and Jenny agreed to look into the costs. C. 100 Mile Challenge Rework Update The Board will return to this topic when Gary Hanifan is back from his trip. D. Outreach Schedule and Review The Board reviewed the preliminary outreach schedule that Jenny presented. The group briefly discussed some details they may want to change for the 100 Mile Challenge and also suggested starting a speaker series this year. The outreach committee will discuss the schedule in detail before the next SAB meeting. Jenny will also select dates for an SAB table at the Farmers Market. E. SAB Goals Update and Reports Lisa is looking into bike paths again, which is one of the SAB goals for 2015. Jon gave a brief update on the TAB proposal for bike paths and Lisa proposed that the SAB work with them on encouraging the city to construct grade separated bike paths. Rich moved that the SAB move to ask Lisa to draft a letter to TAB in support of working together on this goals. Vidya is working on asking parks to develop a new pilot park with gardens that is maintained using organic and pesticide-free techniques. He suggested meeting with Jenny to move this project forward. While not on the agenda, Mary Ratcliff asked Duke Castle to provide the Board with an introduction to LOSN. Discussion followed on the goals of SAB versus LOSN and whether a formal relationship between the two groups could take place. Richard and Lisa discussed methods for enhancing LOSN’s communication. Adjournment Co-chair Ratcliff adjourned the meeting at 8:30 p.m. Respectfully submitted, Jenny Slepian Sustainability and Management Fellow 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg Page 5 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg Page 6 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg Page 7 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg Page 8 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg Page 9 503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.osweg