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2022 Preventative Maintenance Projects



COST ESTIMATE: $500,000 to $750,000 

Bid Closing Time: 2:00 p.m., Local Time, March 3, 2022


  1. Temporary signage, protection, and traffic control.
  2. Remove existing pavement markings.
  3. Complete crack sealing on residential streets.
  4. Complete slurry seal on residential streets.
  5. Performance of additional and incidental work as called for by the specifications and plans.

COMPLETION: Project Substantial Completion shall be August 19, 2022, and Project Final Completion shall be 21 days from Substantial Completion.

HOW TO REVIEW CONTRACT TERMS, CONDITIONS AND SPECIFICATION: The Contract Documents may be reviewed and examined by:

  • Electronic: To download the Contract Documents, and to receive all notifications, addenda, and view the Planholder List, a person or company must create an account and add its individual name or company to the Planholder List at If you have website questions concerning this invitation, please call Cindy Waggener at 503.635.0289.
  • Obtain Hard Copies: By mail upon request and upon the receipt of $15, and $5.00 to cover postage and handling.  Requests can be made by phone:  503.635.0289 or email (valid credit card required).

PUBLIC WORKS/PUBLIC IMPROVEMENT PROJECT: This project is subject to Oregon minimum wage rate requirements of ORS 279C.800 through 279C.870 and Federal minimum wage rate requirements of the David-Bacon Act – 40 U.S.C. 3141 to 3148.

HOW TO SUBMIT A BID: In effort to minimize the spread of COVID-19, Bids shall be submitted by ELECTRONIC MEANS ONLY and must be received up to the Bid Closing Time. Submit electronic (PDF) bids to Project Manager, Stefan Broadus at, with subject line: “CONFIDENTIAL- Bid WO 325 2022 Preventative Maintenance Projects,” and email address for confirmation to bidder of City’s receipt.  Bidder may also verify receipt by phone: 503.635.0267. Bids will not be accepted after the Bid closing time.

Bidders must submit a Bid Security to the City along with their Bid in an amount equal to ten percent.

BID OPENING: The bids shall be publicly opened at 2:30 p.m., local time, March 3, 2022. In effort to minimize the spread of COVID-19, the Bid Opening will be accessible to the public online or telephone conference but will NOT be open to the public to physically attend. Bidders and interested persons may attend the Bid Opening by viewing online and telephone conference.

Accessibility concerns?  Contact Stefan Broadus at 503.635.0267 at least one hour prior to the pre-bid conference.

The City will investigate and determine the qualification of the responsible Bidder as part of its evaluation of the responsive Bid.

Because the City’s estimate of the contract value is $100,000 or greater, Bidders must submit a First Tier Subcontractor Disclosure Form, provided in the Bid Documents, to the City no later than 4:30 pm local time on the date for the receipt of Bids.  The First-Tier Subcontractor Disclosure Form shall be submitted electronically to the same email address as the Bid, with subject line: “FIRST TIER DISCLOSURE- WO 325 2022 Preventative Maintenance Projects.”

QUESTIONS/CLARIFICATION: Questions about meaning or intent of the Bid Documents shall be submitted to the Project Manager Stefan Broadus, by email at no later than 7 days prior to Bid Closing Time.  Clarifications to the Bidding Documents will be made by addenda only. Oral statement may not be relied upon and will not be binding or legally effective.

Published in the Daily Journal of Commerce on February 11 and February 14, 2022.

Bid/RFP Results

On March 3, 2022, the City of Lake Oswego opened bids for the above-referenced project.  Four bids were received. Doolittle Construction, LLC is the apparent low bidder and remains the highest-ranked firm after awarding GFE Points. The bidders and ranks are tabulated below:

Contractor Blackline Inc. Doolittle Construction LLC. Intermountain Slurry Seal Inc. VSS International, Inc.
Bid $493,300.00 $477,012.23 $500,000.00 $505,325.00
Bid Points 87.03 90 85.86 84.96
COBID Certified 0 0 0 0
GFE Forms 1&2 0 0 3 0
GFE Form 3 0 0 0 0
GFE Total 0 0 3 0
Total Points 87.03 90.00 88.86 84.96
Rank 3 1 2 4


Reference #

Work Order 325


Closed - no longer accepting bids and proposals

Due Date

Thu, Mar 3rd, 2022 2:00pm

Details and Notifications

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