2023 Pavement Management

INVITATION FOR BIDS
FOR
WORK ORDER 343
2023 PAVEMENT MANAGEMENT
FOR
CITY OF LAKE OSWEGO
LAKE OSWEGO, OREGON

Bid Closing Time: 2:00 p.m., local time, July 20, 2023

Engineers Estimate $200,000.00 - $250,000.00

SCOPE OF WORK: In six different locations around the City of Lake Oswego, various amounts of 2” and 3”  Grinding, Paving inlay, and overlay.  It also includes adjustments of manhole lids, valves, and monuments as needed and final pavement markings to match existing.

COMPLETION: Project Substantial Completion shall be September 29, 2023, and Project Final Completion shall be within 20 days (October 19, 2023).

MANDATORY PRE-BID MEETING: 6/30/2023 at 1:00 P.M., local time.  Interested bidders may attend by:

• A Key project representative should attend this meeting to receive project understanding, constraints, scope, and schedule. 
• Video: Online streaming at https://lakeoswego.webex.com/meet/sbroadus
• Telephone Conference:  408-418-9388, meeting number 969 050 063.
• In Person: 17601 Pilkington Rd, Lake Oswego, OR 97035, in the Pilkington Conference Room.

HOW TO REVIEW CONTRACT TERMS, CONDITIONS, AND SPECIFICATION: The Contract Documents may be reviewed and examined:

• Electronically: To download the Contract Documents, and to receive all notifications, addenda, and view the Planholder List, a person or company must create an account and add its individual name or company to the Planholder List at www.ci.oswego.or.us/bids/. If you have website questions concerning this invitation, please call Cindy Waggener at 503.635.0289.

PUBLIC WORKS/PUBLIC IMPROVEMENT PROJECT. This project is subject to Oregon minimum wage rate requirements of ORS 279C.800 through 279C.870 and Federal minimum wage rate requirements of the David-Bacon Act – 40 U.S.C. 3141 to 3148.

HOW TO SUBMIT A BID: Bids shall be submitted by ELECTRONIC MEANS ONLY and must be received up to the Bid Closing Time. To submit electronic (PDF) bids, a bidder must accurately complete the required fields and upload bid forms at:

https://www.ci.oswego.or.us/formslf/BIDupload?BME=jmoncada@lakeoswego.city&BCD=07/20/2023

Once submitted, the Bidder will receive an automated email confirmation. Bids will not be accepted after the Bid closing time. Bidders are encouraged to submit bids early.

Bidders must submit a Bid Security to the City along with their Bid in an amount equal to ten percent.

BID OPENING: The bids shall be publicly opened at 2:30 p.m., local time, July 20, 2023. The Bid Opening will be accessible to the public online or telephone conference. Bidders and interested persons may attend the Bid Opening by viewing online and telephone conference. Interested bidders may attend by: 

• Video: Online streaming at https://lakeoswego.webex.com/join/jmoncada
• Telephone Conference:  408-418-9388, meeting number 260 657 466.

If a Bidder wishes to be personally present at the Bid Opening or if you have accessibility concerns, please contact the project manager at least three (3) business days prior to the Bid Opening.

The City will investigate and determine the qualification of the apparent successful Bidder as part of its evaluation of the responsive Bid with the highest points. See Special Provisions section 00120 – Bidding Requirements and Procedures.

Because the City’s estimate of the contract value is $100,000 or greater, Bidders must submit a First Tier Subcontractor Disclosure Form, provided in the Bid Documents, to the City no later than 4:30 pm local time on the date for the receipt of Bids.  The First Tier Subcontractor Disclosure Form shall be submitted electronically to the same link as the Bid.

QUESTIONS/CLARIFICATION: Questions about meaning or intent of the Bid Documents shall be submitted to the Project Manager, Dan Payne, by email at dpayne@ci.oswego.or.us or Javier Moncada at jmoncada@ci.oswego.or.us no later than seven (7) days prior to Bid Closing Time.  Clarifications to the Bidding Documents will be made by addenda only. Oral statement may not be relied upon and will not be binding or legally effective.

Published in the Daily Journal of Commerce on June 21, 2023, and June 23, 2023.