Request for Proposal to Provide Design/Build Services for Lake Oswego Municipal Golf Course Renovation

CITY OF LAKE OSWEGO

NOTICE OF REQUEST FOR PROPOSALS

Lake Oswego Municipal Golf Course Renovation

Design / Build Services

Notice of Addenda

Section 7: Selection Procedures a. General Procedures and Proposal Schedule:

iv. Announce Ranking of Proposing Firms Extended – November 6, 2020

v. Issue Notice of Intent to Award Contract Extended – November 9, 2020 October 30, 2020

vi. Award of Contract Extended – November 17  December 9, 2020  December 16, 2020

vii. Issue Notice to Proceed Extended – November 20 December 23, 2020

Section 5: Required Proposal Information

c.     Golf course architect experience requirements:

       i.     designed no fewer than five new golf courses, with construction completed on two designs within the last five (5) years.

      ii.     completed construction of no fewer than five new designed or renovated golf courses in Oregon or Washington within the last seven years.

     iii.     have relevant experience designing par-3 or similar short courses, with at least two such completed projects in Oregon or Washington, whether as a stand-alone facility or as a part of a larger golf project.

     iv.     familiar with the specific conditions for designing courses that function well agronomically.

Section 7: Selection Procedures 1. General Procedures and Proposal Schedule:

Deadline to Issue RFP Clarifications or Changes Extended – October 1, 2020

Section 8: Administrative Information

a.      Requests for Clarification or Changes to RFP

All substantive questions and requests for clarification or changes to the RFP shall be communicated on the City’s Bid Management System at http://www.ci.oswego.or.us/bids/ only. 

The City of Lake Oswego invites submission of Proposals to provide demonstrated design and construction services experience in Parks and Recreation projects.

Deadline for Submission of Proposal: 2:00 PM, October 13, 2020

Submissions received after this time will be considered non-responsive and will be returned without review.

Obtain Request for Proposal:

Email.  Submit a request for the RFP by email to bpowers@lakeoswego.city (email is not deemed submitted until receipt is confirmed).
In Person.  See the front desk at the Parks and Recreation Dept. at 17525 Stafford Road, Lake Oswego, Oregon 97034 during regular business hours.

Submission of Proposal: 

Delivery of Proposal:

One (1) original and three (3) copies of the proposal must be delivered to City, either by physical delivery or by mail, sealed in an opaque envelope, clearly marked as follows: “Proposal: Lake Oswego Municipal Golf Course Renovation – Design / Build Services,” and
PDF version of the proposal must also be submitted by email.

Physical Delivery

Proposals must be received by the deadline for Submission of RFP stated above at the following address:

Physical Address: 17525 Stafford Road, Lake Oswego, OR 97034

OR

Mail (Early Submission Deadline):

Proposals must be received and in the below PO Box by the time the City collects the mail from the PO Box (at or shortly after 8 AM). Proposals not in the PO Box when the City collects the mail will be deemed a late submission. It is the submitter’s risk as to when the Post Office personnel will place mailed proposals in the PO Box.

Mailing Address: P.O. Box 369, Lake Oswego, OR 97034

AND

Electronic Submission (E-Mail):

Submit proposal in PDF format to bpowers@lakeoswego.city and copy dbalogh@lakeoswego.city .

The submitter is urged to submit the electronic proposal at least 2 business hours prior to the deadline. If a “reply confirmation” of receipt of RFP is not received by the submitter 1 business hour prior to the deadline for submission, it is the submitter’s responsibility to telephone the person named above to assure receipt of proposal.

All communication and correspondence pertaining to this Request for Proposals should be directed to City Project Manager Bruce Powers, RLA at 503-697-6575 or by e-mail at bpowers@lakeoswego.city (email is not deemed submitted until receipt is confirmed). Copy all email communication to dbalogh@lakeoswego.city .

RFP Addenda:

The City may issue addenda to this RFP until up to 4 business days prior to the deadline for submission of proposals. Proposers should confirm that they have provided their electronic email contact information at the time of obtaining this Request for Proposal.