School Zone Flashers

INVITATION FOR BIDS
FOR
WORK ORDER 366
SCHOOL ZONE FLASHERS
FOR
CITY OF LAKE OSWEGO
LAKE OSWEGO, OREGON

Bid Closing Time: 2:00 p.m., local time, Tuesday, June 24, 2025

Engineers Estimate:  $300,000 to $370,000

SCOPE OF WORK: Removing 4 existing school flasher systems (pole, foundation, control box, signs, junction boxes, wires and flashers) and installing 6 new school zone flasher systems (poles, signs, foundations, flashers, cables, wires, control boxes, cellular controller, junctions boxes, conduits, pull tape, grounding rods, cabinet). Install tree fencing and erosion control measures as required by permit. Tree Removal and landscape restoration. Use Temporary traffic control measures as approved in traffic control permit. Coordinate with PGE service energization. See plan sheet for which conduits need to be HDD installed. See Bid Form and contract plans and specifications for all Work.

COMPLETION: Project Substantial Completion shall be November 07, 2025 and Project Final Completion shall be December 02, 2025. See contract documents for additional project milestones.

MANDATORY PRE-BID MEETING: Date and time. Interested bidders may attend by:

• Virtual, Monday June 9, 2025 @ 11:30 am
• Video: Online streaming at https://lakeoswego.webex.com/meet/jmoncada
• Telephone Conference: 408-418-9388, Meeting Number 260 657 466.

If a Bidder wishes to be personally present at the Pre-Bid Meeting or if you have accessibility concerns, please contact the Project Manager at least four (5) business days prior to the pre-bid conference.

HOW TO REVIEW CONTRACT TERMS, CONDITIONS, AND SPECIFICATIONS: The Contract Documents may be reviewed and examined:

Electronically: To download the Contract Documents, and to receive all notifications, addenda, and view the Plan holder List, a person or company must create an account and add its individual name or company to the Plan holder List at www.ci.oswego.or.us/bids/. If you have website questions concerning this invitation, please call the Cindy Waggener at 503.635.0289.

PUBLIC WORKS/PUBLIC IMPROVEMENT PROJECT. This project is subject to Oregon minimum wage rate requirements of ORS 279C.800 through 279C.870 and Federal minimum wage rate requirements of the David-Bacon Act – 40 U.S.C. 3141 to 3148.

HOW TO SUBMIT A BID: Bids shall be submitted by ELECTRONIC MEANS ONLY and must be received up to the Bid Closing Time. To submit electronic (PDF) bids, a bidder must accurately complete the required fields and upload bid forms at:

www.ci.oswego.or.us/formslf/BIDupload?BME=jmoncada@lakeoswego.city&BCD=06/24/2025

Once submitted, the Bidder will receive an automated email confirmation. Bidder may also verify receipt by phone: 503.675.2533. Bids will not be accepted after the Bid closing time. Bidders are encouraged to submit bids early.

Bidders must submit a Bid Security to the City along with their Bid in an amount equal to ten percent.

BID OPENING: The bids shall be publicly opened at 2:30 p.m., local time, June 24, 2025. The Bid Opening will be accessible to the public online or telephone conference. Bidders and interested persons may attend the Bid Opening by viewing online and telephone conference. Interested bidders may attend by:

• Video: Online streaming at https://lakeoswego.webex.com/meet/jmoncada
• Telephone Conference: 408-418-9388, meeting number 260 657 466.

If a Bidder wishes to be personally present at the Bid Opening or if you have accessibility concerns, please contact the Project Manager at least four (4) business days prior to the Bid Opening.

The City will investigate and determine the qualification of the apparent successful Bidder as part of its evaluation of the responsive Bid with the highest points. See Special Provisions section 00120 – Bidding Requirements and Procedures.

Because the City’s estimate of the contract value is $100,000 or greater, Bidders must submit a First Tier Subcontractor Disclosure Form, provided in the Bid Documents, to the City no later than 4:00 pm local time on the date for the receipt of Bids. The First Tier Subcontractor Disclosure Form shall be submitted electronically to the same link as the Bid.

QUESTIONS/CLARIFICATION: Questions about meaning or intent of the Bid Documents shall be submitted through the project bid site no later than seven (7) days prior to Bid Closing Time. Clarifications to the Bidding Documents will be made by addenda only. Oral statement may not be relied upon and will not be binding or legally effective.

Published in the Daily Journal of Commerce on Friday, May 30, and Monday, June 2, 2025.