CITY COUNCIL (CC) ACTIONS ON PLANNING ITEMS

At their meeting on October 6, the CC:

• Approved Ordinance 2824 (AN 19-0003) annexing three tax lots consisting of 2.07 acres at 16556, 16524, 16552 and 16494 Boones Ferry Road and a portion of the Boones Ferry Road right-of-way and rezoning the property to WLG-RMU.
• Conducted a public hearing and approved Resolution 20-27 modifying and increasing Building Division fees to align the fees with the State of Oregon Permitting System.
• Conducted a public hearing on an appeal of a Development Review Commission (DRC) denial of a Type 2 tree permit at 381 9^th Street (499-19-05510/AP 20-01). The CC upheld the DRC decision and denied the appeal.
• Adopted Findings, Conclusions and Order affirmed the DRC’s decision and denied an appeal of the decision approving a development permit to construct a 160-unit multifamily residential structure at 5600 Meadows Road (LU 19-0041)

On October 20, the CC approved a motion directing staff to prepare an ordinance for review by the Planning Commission:

• Exempting awnings and canopies over outdoor dining areas from design review during COVID-19, and
• Replacing the 14-day restriction on temporary shelters with a longer timeframe for certain commercial uses during COVID-19 (LU 20-0040).

PLANNING COMMISSION (PC) ACTIONS

On October 12, the PC:

• Adopted Findings, Conclusions, and Order for the 2020 Annual Community Development Code Amendments, recommending approval of the code changes to City Council (LU 20-0015).
• Conducted a public hearing on Community Development Code and Comprehensive Plan Amendments to Subareas I and I-A of the Marylhurst Campus allowing multifamily affordable housing (LU 20-0016). The PC received oral and written testimony and continued the hearing to October 26, specifying deadlines of October 19 for any additional written testimony only, and October 21 for any rebuttal.

On October 26, the PC:

• Completed its deliberations on LU 20-0016 (Marylhurst CDC and Comprehensive Plan Amendments) and made a tentative decision to recommend approval of the application to City Council. The Findings, Conclusions and Order are scheduled for adoption on November 9.
• Received an update on the State of Oregon’s rulemaking for House Bills 2001 and 2003 (PP 19-0008).

Please refer to the following web page for the current PC meeting forecast: http://www.ci.oswego.or.us/boc_pc/schedule-and-information

DEVELOPMENT REVIEW COMMISSION (DRC) ACTIONS

On October 5, 2020, the DRC approved the Findings, Conclusion and Order 6:0 for AP 20-03 [TR 499-20-02350], approving a request for Type II permit to remove seven trees for landscaping purposes.

On October 19, 2020, the DRC meeting was canceled, due to a lack of Agenda items.

HISTORIC RESOURCES ADVISORY BOARD (HRAB)

At their meeting on October 14, 2020 the Historic Resources Advisory Board discussed the following:

1. 781 3rd St – First Addition Neighborhood. The property owner has filed an application with the city to demolish the house and redevelop the property. The house on the property was constructed in the 1920s and has good historic integrity. It is not on the Landmark Designation List and it wasn’t identified in the Cultural Resources Inventory (CRI). HRAB was concerned about the loss of this potential historic resource and the overall loss of community authenticity and sense of place. They discussed making First Addition a historic conservation district, but decided to table the project since there weren’t enough buildings over 50 years old. HRAB members explored the possibility of revising the code to provide an opportunity to review demolition of buildings over 50 years old. At the very least, HRAB would like to be able to document these properties before they are demolished.
2. HRAB discussed their Goals as follows:
   1. Lake Grove Reconnaissance Survey: HRAB desires to conduct a reconnaissance level survey of the historic houses in Lake Grove.
   2. Preservation Handbook: Develop a handbook that provides graphics and other information explaining the historic preservation code.
   3. Cultural Resources Inventory: Update Cultural Inventory and remove those buildings that are no longer extant and add those that are over 50 years old with good historic integrity.
   4. Preservation Code Revision: Revise code to allow for demolition review, deconstruction and documentation of historic buildings.
   5. Luscher Farm Future Uses: Work with the Parks and Recreation Department to determine future uses that are compatible with the Parks Master Plan and update the Plan.
   6. Luscher Farm Landmark Designation: After annexation, of the property, consider designating the farm ensemble on the Landmark Designation List (LDL).
   7. Historic Preservation Grant: Continue the Historic Preservation Grant program to assist property owners with rehabilitation of their properties on the Landmark Designation List.
   8. City Preservation Program: Continue with Farmers Market and yearly city Historic Preservation Program activities.
3. 4101 South Shore (Bates House No.4): Staff met with the property owner on the site and discussed future uses and rehabilitation of the house and property.

ADMINISTRATIVE LAND USE DECISIONS

Staff approved LU 20-0029, A 2-parcel minor partition on Hazel Road. The Notice of Decision was issued on October 23, 2020.

PRE-APPLICATION CONFERENCES

In October, staff held five pre-application conferences as follows:

1. PA 20-0062, Modification to an approved Planned Development (LU 05-0074) in order to remove a public pathway, and modify the stormwater facility and the boundary of the conservation easement on Greentree Road.
2. PA 20-0064, Variance to reduce the front and side yard setbacks for a garage addition to an existing single-family dwelling on Childs Road.
3. PA 20-0065, Development Review Permit for an unavoidable utility crossing through an RP District on Eastridge Lane.
4. PA 20-0066, Minor variance to reduce the front yard setback for an addition to a single-family dwelling on Greenwood Road.
5. PA 20-0067, 2-parcel minor partition on Goodall Road.

PLANNING REVIEW OF BUILDING PERMITS, SIGN PERMITS AND BUSINESS LICENSES

In the month of October, Planning staff reviewed 23 building permits, 3 sign permits and 17 business licenses.

CODE ENFORCEMENT

In October, 16 Code Enforcement cases were resolved without Municipal Court action.

PERMIT CENTER ACTIVITY

Customer Contacts:  During the month of October, 2020, the Permit Center was open by appointment only and closed to walk-in customers. Staff responded to 1,522 phone calls, or approximately 69 customer contacts per day. Of the phone-in customers 26% were for Planning, 31% for Building, 13% for Engineering and 30% for other services. Staff served walk in-customers via the vestibule, mailing information, posting public information signs for trees and public hearing and regular remote meetings to ensure social distancing.

Building Permit Activity: During October, Building staff issued one demolition permit on Wembley Park Way. Seven New Single Family Residential (NSFR) application were received. Five NSFR and two ADU’s permits were issued as follows:

New Single Family Residential (NSFR)

1. North Shore Road
2. Bayberry Road
3. 6^th Street
4. Pine Street
5. Crestline Drive

Accessory Dwelling Unit (ADU)

1. Bonaire Avenue
2. Bonaire Avenue

The City converted to new State of Oregon E-permitting software in August, which resulted in some delays in processing permits.

The above median timeline for review is from application completeness to “ready to issue”. As of November 2018, the Planning Department has provided NSFR plan review services for both Planning and Engineering reviews. Ready to issue includes time that applicants need to address corrections required for code compliance or factors beyond the City’s control.

In addition to NSFR permits, Residential Structural Permits include remodels, additions, decks, etc., of which there were 37 issued in October by Building staff, with the median days being 50. Commercial Structural Permits include Commercial, Industrial, Multi-Family and Institutional, of which there were 22 permits issued, with the median days being 16.