CITY COUNCIL (CC) ACTIONS ON PLANNING ITEMS

On January 5, the CC:

Conducted a public hearing and enacted Ordinance 2862, amending LOC Chapter 47 Sign Code to allow portable A-frame signs and other temporary signs during COVID-19.

Conducted a public hearing and tentatively approved Ordinance 2856 (LU 20-0040), amending LOC Chapter 50 Community Development Code extending the timeframe for temporary commercial structures and waiving design review for awnings during COVID-19.

On January 19, the CC:

Adopted Findings, Conclusion and Order for LU 20-0040, and enacted Ordinance 2856 (LU 20-0040), amending LOC Chapter 50 Community Development Code extending the timeframe for temporary commercial structures and waiving design review for awnings during COVID-19.

PLANNING COMMISSION (PC) ACTIONS

On January 11, the PC received a presentation from DLCD staff on HB 2001 minimum compliance rules recently adopted by the State Land Conservation and Development Commission. City staff also provided an update on the public outreach process for Phase 1 of the City’s work toward compliance with the Bill.

Please refer to the following web page for the current PC meeting forecast: http://www.ci.oswego.or.us/boc_pc/schedule-and-information

DEVELOPMENT REVIEW COMMISSION (DRC) ACTIONS

On January 4, 2021, the DRC held the following public hearings:

• LU 20-0030, a request for formal code interpretation of “Specialty Food” use as it relates to minimum parking requirements for certain tenants of the Kruse Village Shopping Center. The DRC tentatively approved the application 5:0, with Findings, Conclusions and Order scheduled for January 20^th at 7:00 PM.
• LU 20-0011, an appeal of a staff decision to approve a 2-parcel minor partition with a flag lot and the removal of 22 trees. The DRC dismissed the appeal due to lack of the required neighborhood association documentation 3:2, with Findings, Conclusions and Order scheduled for January 20^th.

On January 20, 2021, the DRC:

Approved Findings, Conclusions and Order 4:0 for LU 20-0030, a request for formal code interpretation of “Specialty Food” use as it relates to minimum parking requirements for certain tenants of the Kruse Village Shopping Center.

The draft Findings, Conclusions and Order for LU 20-0011 was continued to February 1^st because there would have been a 2-2 tie of the Commissioner’s present and eligible to vote on the findings at the meeting and therefore no action could be taken.

HISTORIC RESOURCES ADVISORY BOARD (HRAB)

At their meeting held on January 13, HRAB members reviewed their adopted goals and discussed the activities that will be conducted under this year’s CLG Grant. They discussed the work program for the Reconnaissance Level Survey of Historic Properties and the preservation outreach activities. This year’s awards ceremony is expected to be held in the Council chambers with City Council. HRAB has also scheduled their Public Outreach Information Booth at the Lake Oswego Farmers Market in June July and August.

ANNEXATIONS

City Council approved four annexations as follows:

1. 5350 Firwood Rd. (AN 20-0006);
2. 16115 Bonaire Avenue (AN 20-0007);
3. 5110 Carman Drive (AN 20-0008);
4. 19064 Benfield Avenue (AN 20-0009).

ADMINISTRATIVE LAND USE DECISIONS

Staff approved LU 20-0035, a request for a 2-parcel minor partition with one flag lot on Lake Grove Avenue, subject to conditions set forth in the staff report. The Notice of Decision was sent on January 11, 2021.

Staff approved LU 20-0038, a request for an Expedited 2-parcel minor partition with a flag lot; a minor variance to the rear yard setback for the existing house; and major variances to the flag lot perimeter screening fence requirement, and to the rear, lake and combined rear and side setbacks on the flag lot, subject to conditions set forth in the staff report. The site is located on Twin Points Road. The Notice of Decision was sent January 22, 2021.

 

PRE-APPLICATION CONFERENCES

In January, staff held six pre-application conferences as follows:

1. PA 20-0080, 2-parcel minor partition with a flag lot on Pilkington Road.
2. PA 20-0081, Modification to an approved Development Permit for exterior modifications to a commercial complex on McVey Avenue.
3. PA 20-0082, Minor variance to reduce the rear yard setback for an addition to an existing single-family dwelling on Andrews Road.
4. PA 20-0083, Conditional Use and Development Review Permits to construct a new aquatics/recreation center (Major Public Facility) on Stafford Road.
5. PA 21-0001, RID variance to the rear yard setback for a detached accessory structure on Canal Road.
6. PA 21-0002, RID variance to construct an addition to an existing single-family dwelling on Lake Front Road.

PLANNING REVIEW OF BUILDING PERMITS, SIGN PERMITS AND BUSINESS LICENSES

In the month of December, Planning staff reviewed 33 building permits, 4 sign permits and 29 business licenses.

CODE ENFORCEMENT

Last month, there were 4 Code Enforcement cases resolved, all without Municipal Court action.

PERMIT CENTER ACTIVITY

Customer Contacts:  During the month of January, 2021, the Permit Center was closed to walk-in customers.  Staff responded to 1,144 phone calls, or approximately 61 customer contacts per day. Of the phone-in customers 28% were for Planning, 35% for Building, 10% for Engineering and 27% for other services.  Staff served customers remotely via an inbox in the building entry vestibule, mailing of information, posting public information signs for trees and public hearings, and remote meetings to ensure social distancing.

Building Permit Activity: During January, Building staff received three New Single Family Residential (NSFR) applications. Two NSFR permits were issued as follows:

New Single Family Residential (NSFR)

1. Goodall Road
2. Troon Road

The City converted to new State of Oregon E-permitting software in August, 2020, which resulted in some delays in processing permits.

The above median timeline for review is from application completeness to “ready to issue”.  As of December 2018, the Planning Department has provided NSFR plan review services for both Planning and Engineering reviews. Ready to issue includes time that applicants need to address corrections required for code compliance or factors beyond the City’s control.

In addition to NSFR permits, Residential Structural Permits include remodels, additions, decks, etc., of which there were 22 issued last month by Building staff, with the median days being 28. Commercial Structural Permits include Commercial, Industrial, Multi-Family and Institutional, of which there were 22 permits issued, with the median days being 30.

CITY COUNCIL (CC) ACTIONS ON PLANNING ITEMS

On July 7 the CC:

• Conducted a public hearing and tentatively approved Ordinance 2841, An Ordinance of the City of Lake Oswego Amending various municipal code provisions relating to historic preservation (LU 19-0008).
• Tentatively approved Ordinance 2849, An Ordinance Annexing to the City of Lake Oswego Two Parcels Consisting of 0.42 Acres at 19230 Red Wing Court; Declaring City of Lake Oswego Zoning (AN 20-0004).

On July 21 the CC:

• Enacted Ordinance 2849, and adopted Findings, Conclusions and Order for, An Ordinance Annexing to the City of Lake Oswego Two Parcels Consisting of 0.42 Acres at 19230 Red Wing Court; Declaring City of Lake Oswego Zoning (AN 20-0004).
• Received an update on the State’s rule making process for House Bill 2001 and approved a grant agreement with the Oregon Department of Land Conservation and Development for House Bill 2001 planning services (PP 19-0008).

PLANNING COMMISSION (PC) ACTIONS

On July 13, the PC conducted Work Session #1 on the 2020 Annual Community Development Code Amendments (LU 20-0015).

On July 27, the PC:

• Conducted a public hearing and tentatively recommended approval of Community Development Code amendments allowing Seasonal Outdoor Dining Enclosures (LU 20-0019).
• Received an update on the State’s rule making process for House Bill 2001 and House Bill 2003 (PP 19-0008).
• Conducted a work session on the Sustainability and Climate Action Plan recommendation regarding Electric Vehicle Charging Stations (PP 19-0004).

Please refer to the following web page for the current PC meeting forecast: http://www.ci.oswego.or.us/boc_pc/schedule-and-information

DEVELOPMENT REVIEW COMMISSION (DRC) ACTIONS

On July 6, 2020, the DRC:

• Continued the public hearing on LU 19-0041, a request for approval of a lot line adjustment, RP District delineations, a Development Review Permit to construct a 160-unit multi-family housing project, approval of a parking study for shared parking, an unavoidable utility crossing for stormwater, minor variances to retaining wall standards, and the removal of 112 trees. The site is located at 5600 Meadows Road.
• Held a public hearing on LU 19-0044, a request for a 10-lot subdivision with a planned development overlay; and, the removal of 152 trees for construction of site improvements. The site is located on Waluga Drive.

On July 20, 2020, the DRC:

• Approved the Findings, Conclusions and Order 5:2 for LU 19-0041, a request for approval of a lot line adjustment, RP District delineations, a Development Review Permit to construct a 160-unit multi-family housing project, approval of a parking study for shared parking, an unavoidable utility crossing for stormwater, minor variances to retaining wall standards, and the removal of 112 trees. The site is located at 5600 Meadows Road.
• Approved the Findings, Conclusion and Order 7:0 for LU 19-0044, a request for a 10-lot subdivision with a planned development overlay; and, the removal of 152 trees for construction of site improvements. The site is located on Waluga Drive.
• Held a work session for Recommendation to the City Council for a traffic study in Lake Grove and the Kruse/Meadows/Carman Drive area in light of recently approved projects.

HISTORIC RESOURCES ADVISORY BOARD (HRAB)

The Historic Resources Advisory Board held their July meeting and discussed the following:

1. 1. National Register Program Update – Comments due August 14, 2020 at 5:00 pm
   2. Historic Preservation Grant
   3. Preservation Month
      Merit Award – Youth Villages Oregon
      House Plaque – Nancy Tongue
   4. Development of a Preservation Handbook

July was National Preservation Month. Every year during the month of July, communities throughout the nation celebrate Preservation Month, first created in 1971 by the National Trust for Historic Preservation. Over the past several years, Lake Owego has celebrated Preservation Month by presenting a Preservation Merit Award to an individual or group who has excelled in the field of preservation and a bronze plaque is presented to a homeowner whose property is on the Landmark Designation List. Workshops and tours are conducted by the Lake Oswego Preservation Society and the Oswego Preservation Council. Unfortunately, Lake Oswego’s Preservation Month 2020 will be postponed due to the ongoing COVID-19 pandemic. Many of the events originally scheduled for this year have been rescheduled for July, 2020.

ADMINISTRATIVE LAND USE DECISIONS

Staff approved two administrative land use cases:

• LU 20-0007, a request for a RID Variance to construct an addition to an existing single-family dwelling at 16720 Alder Circle. The Notice of Decision was issued on July 15, 2020.
• LU 20-0018, a request for a RP District delineation at 13561 Goodall Road. The Notice of Decision was issued on July 23, 2020

PRE-APPLICATION CONFERENCES

In July, staff held nine pre-application conferences as follows:

1. PA 20-0039, New detached accessory dwelling unit on Bonaire Avenue.
2. PA 20-0040, Modification to an approved Development Permit to modify siding required as a condition of approval on Rosewood Street.
3. PA 20-0041, Modification to an approved Development Permit for additions to Hallinan Elementary School on Hawthorne Drive.
4. PA 20-0042, New detached ADU on Blue Heron Road.
5. PA 20-0043, Similar use determination for certain businesses in the Kruse Village Shopping Center to be classified as Specialty Food instead of Restaurant on Meadows Road.
6. PA 20-0044, Lot line adjustment on Blue Heron Road and Westview Drive.
7. PA 20-0046, 3-parcel minor partition with 2 flag lots on Washington Court.
8. PA 20-0047, 2-parcel minor partition and Resource Protection (RP) District delineation on Inverurie Road.
9. PA 20-0048, Parking study on 3^rd Street.

PLANNING REVIEW OF BUILDING PERMITS, SIGN PERMITS AND BUSINESS LICENSES

In the month of July, Planning staff reviewed 22 building permits, 4 sign permits and 18 business licenses.

CODE ENFORCEMENT

In July, 5 code enforcement cases were resolved without Municipal Court action.

PERMIT CENTER ACTIVITY

Customer Contacts:  During the month of July, the Permit Center was open by appointment only and closed to walk-in customers. Staff responded to 855 phone calls, or approximately 39 customer contacts per day. Of the phone-in customers 38% were for Planning, 35% for Building, 7% for Engineering and 20% for other services.

Building Permit Activity: During July, Building staff issued three demolition permits on Crest Drive, Bayberry Road and 6^th Street. Five New Single Family Residential (NSFR) applications were received. Nine NSFR permits were issued as follows:

1. Wildwood Street
2. Summit Drive
3. Upper Drive
4. Goodall Road
5. Graef Road
6. Waluga Road
7. Stafford Road
8. Mapleleaf Court
9. Bonaire Avenue

The above median timeline for review is from application completeness to “ready to issue”. As of November 2018, the Planning Department has provided NSFR plan review services for both Planning and Engineering reviews. Ready to issue includes time that applicants need to address corrections required for code compliance or factors beyond the City’s control.

In addition to NSFR permits, Residential Structural Permits include remodels, additions, decks, etc., of which there were 24 issued in July by Building staff, with the median days being 39. Commercial Structural Permits include Commercial, Industrial, Multi-Family and Institutional, of which there were 20, with the median days being 8.