Funding for Neighborhood Associations
EFFECTIVE JULY 1, 2024
Overview
This program provides resources for recognized Lake Oswego Neighborhood Associations to communicate information, organize members, and foster neighborhood cohesion.
2024-25 Allocation: $30,000
Eligibility
Every recognized Lake Oswego Neighborhood Association is eligible for the resources outlined in this guide.
A full list of active Neighborhood Associations, boundary maps, and contact lists can be found on the program page.
Pre-Approved Reimbursable Expenses
Each Neighborhood Association is pre-authorized for reimbursement of the expenses listed on the pre-approved list, up to the annual limit. The City allocates a total of $25,000 per year for the reimbursement of pre-approved Neighborhood Association expenses. Neighborhood Chair approval is required for all reimbursement requests. If you are unsure whether an expense is pre-authorized for reimbursement, please contact Iris McCaleb BEFORE making the purchase.
FY2024-25 Annual Limit (per Neighborhood Association): $1,000
Resources Available Upon Request
To access these resources for your Neighborhood, start by submitting the Neighborhood Resource Request Form.
One-Time Website Development Funds. The City reserves a total of $2,000 per year to support the development of Neighborhood websites. Neighborhood Associations who are prepared to contract with a developer to create or upgrade their website may request up to $500 through the Neighborhood Resource Request Form. Requests are evaluated as they are received, neighborhoods without active websites are prioritized. If funds for the year are exhausted, outstanding requests will automatically be considered in the next funding cycle.
Outreach Materials. The City reserves a total of $1,500 per year to support the purchase of neighborhood outreach materials. Welcome guides, flyers, pamphlets, and posters are all eligible expenses; postage and the purchase of additional mailers or neighborhood postcards are not eligible expenses. As a reminder, the City already provides each Neighborhood Association with two mailings per year, which can be accessed by emailing neighborhoods@lakeoswego.city. Designs must be approved in advance by the Neighborhood Chair. Requests are evaluated as they are received, neighborhoods who have not previously received funding for outreach materials are prioritized.
One-Time Purchase of AV Equipment. The City allocates a total of $1,500 per year for the purchase of AV equipment to enable live streaming of neighborhood meetings. Eligible purchases may include cameras, microphones, tripods, Owls and other portable / non-permanent technology solutions. Technology must be for use in a group setting, items for use in a single member’s home (i.e. laptop, tablet, webcam, etc.) are not eligible for funding. Requests are evaluated as they are received, neighborhoods who have not previously received funding for AV Equipment are prioritized.
Reimbursement Process
Please submit reimbursement requests in full (submit all receipts for an event in one batch) using the Neighborhood Reimbursement Request Form. Partial reimbursement requests under $100 will not be processed, unless the request is the Neighborhood Association's final payment of the fiscal year.
To be eligible for reimbursement, expenses must be incurred between July 1, 2024 and June 30, 2025. All reimbursement requests for this funding cycle must be submitted by July 5, 2025.
Receipts or paid invoices need to be clear and readable and must be itemized showing date, items purchased and payment. Please allow two weeks from the time that all required documentation has been received for the City to process your request for reimbursement.
