PP 18-0005: Citizen Involvement Guidelines - Update

The Citizen Involvement Guidelines ("Guidelines") implement the Citizen Engagement policies contained in the Community Culture Chapter of Lake Oswego's Comprehensive Plan.  City Council first adopted Guidelines in 1991.  A primary function of the Guidelines is to outline the criteria and procedures for recognized neighborhood associations.  The Guidelines have been revised or amended three times since they were first adopted; amendments are made through a legislative land use hearing process with the Planning Commission conducting an initial hearing and making a recommendation to the City Council. 

The following summarizes the Planning Commission's/Commission for Citizen Involvement's process for reviewing the Guidelines:

Work Plan

The Citizen Involvement Guidelines will be reviewed over a 10-12 month process, as follows (updated 10/31/18):

1.  Planning Commission Work Session to identify purpose and need, and a general timeline, for updating the Guidelines (Scoping) – June 11, 2018.✔

2.  Staff outreach to Neighborhood Associations (NAs) that are already actively reviewing the Guidelines (Inform and Involve NAs) – June 2018.✔

3.  Discuss the project at the Mayor’s Meeting with Neighborhood Association Chairs (Inform and Involve NAs) – June/July 2018.✔

4.  Focus Groups Option (possible groups: neighborhood association pre-app attendees, development review applicants, random residents who have not attended a NA meeting, etc.) - August-September-October 2018

a. Involve the public, including residents, staff, development review applicants, and others in identifying strengths and weaknesses of existing program.✔

b. Gather input on requested amendments to the Guidelines✔

c. NA meetings, on request, to brainstorm process improvements. None requested

5.   Discuss possible solutions at the Mayor’s Meeting with Neighborhood Association Chairs (Inform and Involve NAs); check-in with Commission for Citizen Involvement – September 2018✔

6.   Planning Commission Update – review input and solicit additional input – September 24✔

7.   Planning Commission Work Session #2 – Review draft recommendations and public survey concept – November 14, 2018 (continued to November 26, 2018)✔

8.   Online public participation (survey) and review potential solutions (Public Review Draft) – November 16 – December 3, 2018✔

9.   Planning Commission Review and Action on Recommendations to City Council (Phase 1 Report) – December 10, 2018

10. City Council review – TBD

Links to Key Documents

Community Culture-Civic Engagement Section of the Comprehensive Plan

Citizen Involvement Guidelines (2009)

Neighborhood Association Resource Guide (2010)

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